Travel and Events Assistant
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Job no: 533486
Work type: Staff
Senior management: Executive VP & Provost
Department: Undergraduate Admissions
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Other, Recreation / Event
The Travel and Events Assistant provides administrative and program support to the Travel and Events Manager, and general office support. Responsibilities include independently and accurately processing a high volume of college fair and panel invitations, database management, preparing and shipping recruitment materials in a timely manner, assisting with the scheduling of staff and student workers for large events and daily visits, providing program support for all major public events including preparing registration materials, program setup and providing support the day of the program, and serving as point of contact and day-of support for group visits. Occasional evening and weekend work required.
*Administrative and/or customer service experience in an academic or professional office environment.
*Experience with computer functions such as data entry and word processing using software such as Microsoft Office.
*Ability to prioritize tasks, and handle mass mailings and filing.
*Strong organizational skills, and ability to work independently with careful attention to detail.
*Ability to meet deadlines while maintaining a high level of accuracy.
*Must be dependable, approachable, and present a professional image in representing the university to prospective families and university staff members.
*Strong multitasking, organizational, project management, and problem solving skills.
*Must possess the ability to be flexible, and quickly and smoothly handle unanticipated changes and needs.
*Strong interpersonal and communication skills and ability to work cooperatively in a team environment.
*Must be able to safely move and handle items weighing up to 40 pounds.
*Advanced proficiency with Microsoft Suite.
*Experience with event planning support such as preparing registration materials and event setup.
*Working knowledge of Slate.
Non-Exempt: Eligible for overtime
Anticipated starting salary of $35,000 to $38,000
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Samantha Boyd at sfboyd@vt.edu during regular business hours at least 10 business days prior to the event.
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