Careers at Virginia Tech

Administrative Assistant - College of Science

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Work type: Staff
Senior management: College of Science
Department: Dean of Science
Location: Blacksburg, Virginia
Categories: Administrative / Clerical

Job Description

To provide a high quality of executive support to the Associate/Assistant Deans for Faculty Affairs and Graduate Studies, Undergraduate Programs, Research, and Outreach and Student Engagement. Performs a broad range of administrative and executive duties as required to maintain office functionality. Treats all conversations and information confidentially to help create and maintain a feeling of integrity when dealing with faculty, staff, and clients.

Maintains productive relationship with departmental graduate coordinators and graduate school; maintains online graduate catalog; facilitate updates to college webmaster with regards to research, graduate studies, outreach, and undergraduate programs; organize, schedule, and coordinate visitor itineraries and special events. 

This position works in the College of Science Dean's Office located in the North End Center on the Blacksburg Campus. 

Required Qualifications

  • Previous experience managing the operations of an executive office environment and working with senior level management;
  • A professional and service-oriented demeanor in all interactions with a diverse clientele of the College of Science stakeholders including national associations is required;
  • Previous project management experience;
  • Strong leadership skills and demonstrated flexibility to work in a highly structured organization;
  • Ability to anticipate the needs of senior management and make independent decisions;
  • Exceptional analytical, interpersonal, organizational, and communication skills are a must;
  • High level of experience preparing executive communications;
  • Ability to manage a dynamic schedule;
  • Ability to work in a fast-paced environment with changing priorities;
  • Experience working with confidential matters;
  • Ability to understand and work with university and state policies and procedures (or similar experience);
  • Demonstrated high proficiency with current office software applications including word processing, spreadsheets, database management systems, electronic mail, and presentation applications; 
  • Working knowledge of web technology with the demonstrated ability to use the web for research/information gathering.

Preferred Qualifications

  • Considerable knowledge of university organizational structure;
  • Experience with university and Commonwealth of Virginia policies and procedures related to travel, records management, and HokieMart;
  • Certified Administrative Professional certification or equivalent;
  • Experience working in higher education providing administrative support at the senior management level.

Materials Submission

Please submit your resume, cover letter and a lit of three professional references with their preferred contact information.

Pay Band

4

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

Thursday, December 1st, 2022

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Roslyn Garrison at roslyng@vt.edu during regular business hours at least 10 business days prior to the event.

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