OSP Support Specialist (Contracts/Post Award)
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Job no: 529048
Work type: Hourly Wage/Part-Time
Senior management: Vice President for Research
Department: Sponsored Programs
Location: Blacksburg, Virginia, Hybrid
Categories: Business / Accounting / Finance, Administrative / Clerical
We are currently seeking candidates to fill two positions within OSP. These roles will be awarded to individuals who demonstrate the necessary competencies and qualifications related to the positions.
The Office of Sponsored Programs (OSP) is a division of the Office of the Vice President for Research and Innovation at Virginia Tech. OSP provides a comprehensive array of administrative support services to the university to help faculty and staff obtain and manage grants and contracts from external sponsors who provide the funding for the university’s research projects. OSP functions as a steward of Virginia Tech’s research portfolio and is responsible for ensuring that all research proposals and projects comply with federal and state laws and regulations, the sponsor’s policies and terms and conditions, and university policies and procedures.
The Contracts position is an integral part of a dedicated team of professionals working to ensure that obligations for sponsored programs align with federal, state, university regulations, and the sponsor’s requirements. The Contracts Support Specialist assists faculty and the Office of Sponsored Programs in the preparation of documents and materials that facilitate research agreements and requests, including contracts, grants, subawards and award change requests. The Contracts Support Specialist organizes large volumes of information and works closely with others in the office to deliver consistent results to internal and external stakeholders, while also displaying a high level of professionalism and customer service. The Contracts Support Specialist performs effectively and with limited supervision in a fast-moving environment. The Contracts position is eligible for a hybrid work arrangement.
The Post Award position will serve as part of the Award Set Up Team and Grant/Contract Management Team which is responsible for facilitating award and proposal processing and entry into the university accounting system in a timely and efficient manner, and the programmatic, non-financial management of awarded sponsored research projects encompassing project management and program extensions and closeouts. The position will be assigned tasks involving monitoring the post-award email address inbox, overhead proofing for research projects using Excel templates with formulas; preparing journal entries for overhead adjustments, residual transfers, revenue transfers, revenue refunds, etc.; assisting with completing project closeout, and assisting team members with journal entry tasks as needed. The Post Award position is a fully onsite work arrangement.
Experience and/or coursework in accounting, accounting information systems, auditing, business management, finance, or research administration.
Demonstrated professional-level administrative support and/or customer service experience.
Strong computer skills including word processing, spreadsheet applications, and email clients.
Strong work ethic, attention to detail, good communication skills, and ability to work both individually and as a team member.
Demonstrated attention to detail, analytical and problem-solving skills, with the ability to notice and correct errors and inconsistencies.
Experience in handling complex and confidential material.
Demonstrated experience in and/or familiarity with state and federal regulations and guidelines related to research administration.
Knowledge of university administrative and/or accounting practices and procedures.
Ability to synthesize and interpret applicable federal, state, corporate, university or private regulations, or comparable legal/regulatory program experience to ensure compliance.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Renee VanDyke at revandyke@vt.edu during regular business hours at least 10 business days prior to the event.
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