Careers at Virginia Tech

Program Coordinator

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Work type: Staff
Senior management: Vice Pres-Outreach & Intrntl Affrs
Department: CE Program Development
Location: Blacksburg, Virginia
Categories: Recreation / Event, Program/Project Management

Job Description

The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's program manager will contract the programs and develop a scope of services, which will be implemented by the Program Coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day off duties, vendor management, and responsibility for all post program financials. Occasional travel is required to provide local and out of town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.

Required Qualifications

Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning. Experience with financial management of a variety of programs such as short courses, conferences, workshops and specials. Must have a strong technical skills such as word processing, Excel, email, Internet navigation and an understanding of social media. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule. Exceptional organizational skills; must maintain thorough and accurate program files. Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner. Must be a team player with excellent communication and interpersonal skills. Bachelors degree in business or related field or equivalent training and experience in business or hospitality management.

Preferred Qualifications

Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments. Conference management/planning experience. Experience working within program budget constraints. Preference may be given to individuals who have a designation of Certified Programs Planner (CPP) or Certified Meeting Planner (CMP).

Pay Band


Appointment Type


Salary Information

Commensurate with experience, up to a budget maximum of $52,000

Review Date


Additional Information


The successful candidate will be required to have a criminal conviction check.


About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Shelly Jobst at during regular business hours at least 10 business days prior to the event.

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