Administrative Assistant
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Job no: 530347
Work type: Staff
Senior management: College of Business
Department: Dean of Business
Location: Blacksburg, Virginia
Categories: Administrative / Clerical
Serve as administrative assistant for the Apex Center for Entrepreneurs in the Pamplin College of Business. Reporting to the Assistant Director of Operations, this position will provide operational support to the Center, manage the Apex Center co-working space, and provide administrative support to the Apex Center Executive Director. The Individual will be responsible for scheduling meetings, and maintaining detailed calendaring entries. The ideal candidate will have a strong customer service work ethic, display initiative, good judgment, a high level of professionalism and organization. This applicant must be able to handle sensitive/confidential information with discretion. The ideal candidate will continually seek ways to enhance the Apex Center space, including space utilization, logistics and reservations and amenities. This position is accountable for supporting space operations. This includes ordering supplies, managing space reservations, such as event use requests and conference room use, and overseeing Apex Center student space ambassadors. This position will also be responsible for supporting the Center’s finance needs including reimbursements, HokieMart payments, Virginia Tech Foundation payments, scholarship processing and invoice submission.
Experience providing high-level administrative support and customer service in a professional office environment; proficiency with computer applications, strong organization, communication, and interpersonal skills; ability to maintain confidentiality; ability to organize and promptly process and prioritize varied assignments. Demonstrated ability to manage multiple higher education calendar schedules. Experience tracking payments and reimbursements.
Associate/Bachelor’s degree in a related field or equivalent work experience; email communications proofreading and editing experience; event planning experience involving senior executives and external stakeholders such as advisory boards; university experience; experience with HokieMart; experience with processing financial documents.
Commensurate with experience
Hybrid telework available
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
If you are an individual with a disability and desire an accommodation, please contact Traci Blankenship at Tracidb1@vt.edu during regular business hours at least 10 business days prior to the event.
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