Careers at Virginia Tech

The College of Architecture, Arts, and Design (AAD) is seeking an academic affairs coordinator to assist with undergraduate academic affairs and academic advising support. The position reports to the Associate Dean for Academic and Faculty Affairs in the AAD Office of the Dean and works closely with the college’s Director for Academic Advising and the college’s professional academic advising team to provide administrative, faculty, and student support across the college’s four schools and twelve undergraduate majors.

Some of the Academic Affairs Coordinator’s key responsibilities include:

• Processing undergraduate student forms and paperwork in Banner (force-adds, transfer credit requests, adding/dropping minors and secondary majors, credit overloads, course substitutions, advisor assignments, etc.) and tracking incomplete grades;
• Class timetable and enrollment management support for AAD;
• Electronic filing of student forms to Banner Document Management;
• Tracking and organizing undergraduate and graduate course proposals and supporting the college’s curriculum committee;
• Compiling data and managing spreadsheets;
• Issuing notifications of documented student absences to faculty;
• Supporting the college’s honorifics committee and annual awards ceremony;
• Management of important deadlines throughout the academic and calendar year;
• Handling in-person, e-mail, and phone inquiries from students, parents, and faculty/staff; and
• Collaborating with the academic affairs team on tasks related to academic advising, recruitment, retention, and graduation.

The successful candidate will be a self-starter with excellent communication, written, and personal skills who enjoys working in a fast-paced academic environment alongside faculty and students. Adherence to FERPA (Family Education Rights and Privacy Act) and attention to detail are critical for this role. The Academic Affairs Coordinator will have a high level of interaction with faculty program chairs and school directors across the college including other staff and faculty members in the AAD Office of the Dean.

• Administrative experience working in a higher education or professional setting
• Demonstrated knowledge and skills with computer programs and information systems, including but not limited to Microsoft Office
• Excellent organizational and communication skills
• Experience with organizing or maintaining confidential records or files

• Associate’s degree (or higher), or significant relevant work experiences in higher education
• Knowledge and understanding of FERPA
• Experience using student information databases such as BANNER
• Project Management experience
• Experience with DocuSign, or a similar electronic file sharing software

4

Restricted

Hourly rate is $21-22

September 25, 2024

The position is on-site with some flexibility for occasional telework based on scheduling and circumstances.

Hours will vary based on business need but will not exceed 1,500 hours total between May 1st and April 30th (12-month period). Initial scheduling will be at or near full-time. Term of the role is anticipated to be six to nine months.

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.