Project Specialist
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Job no: 531170
Work type: Staff
Senior management: Vice President for Research
Department: VTNSI
Location: Arlington, Virginia, Blacksburg, Virginia
Categories: Administrative / Clerical, Program/Project Management
The Virginia Tech National Security Institute (VTNSI) seeks a Project Specialist to support its operations in Blacksburg, VA and Arlington, VA.
Qualified candidates for the Project Specialist position at VTNSI will have limited project management experience and/or prior administrative/fiscal experience. This position can be located at either our Blacksburg, VA campus or Arlington, VA offices.
This position will support the PMO, which is responsible for both the development and execution of research programs in coordination with Principal Investigators (PIs). This position assists with project budgets, coordinating team meetings, compiling reports, tracking the status of technical milestones, and communicating with internal stakeholders. In addition, the Project Specialist will provide proposal development support as part of the PMO team and reports to a Program Manager or Proposal Manager.
Responsibilities include:
• Assist with allocation and funding of graduate and undergraduate students on sponsored research projects
• Utilize Virginia Tech business tools such as HokieMart, MicroStrategy, and ChromeRiver to assist with the keeping of records related to travel and expenses for projects
• Manage project personnel loading, project deliverables and risk tracking, and project expenditures such as purchasing and travel
• Provide support to the VTNSI Proposal Manager in development of proposal budgets and cost justifications
• Assist with proposal submissions and entering data into internal business tools such as Summit.
• Track security requirements for projects subject to export controls and work with the Office of Export Control and Secure Research Compliance to ensure project participants adhere to protocols outlined in each project’s Technology Control Plan.
Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development, the national security institute will advance national security in pursuit of a secure America.
• Bachelor's Degree or a combination of commensurate education, skill and experience
• Strong interpersonal skills in dealing with a diverse set of constituent groups at multiple tiers within and external to the organization
• Strong communications skills
• Demonstrated ability to set and manage multiple priorities, tasks, and deadlines simultaneously
• Capability to take on broad tasks, identify the steps necessary to execute them, ensure their proper execution, and succinctly convey their results.
• Proficiency in office suite tools such as word processing, spreadsheets, and presentations
• Given the nature of work conducted by VTNSI and requirements from federal sponsors, candidates must be U.S. Citizens.
• Bachelor's Degree in a related technical or professional field with limited work experience in an administrative and/or financial setting or a master’s degree with no work experience
• Some experience supporting federally or industry funded projects;
• Experience working in an academic research environment, preferably higher education
• Capability to perform budgetary tasks including planning, expenditures, reconciliation, and reporting
• Experience working in proposal preparation and submission.
commensurate with experience
Due to the nature of our work, all applicants must be US citizens.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Jesse Lippard at jklippard@vt.edu during regular business hours at least 10 business days prior to the event.
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