Project Coordinator for Communications and Marketing
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Job no: 531493
Work type: Hourly Wage/Part-Time
Senior management: Executive VP & Provost
Department: Inclusion and Diversity
Location: Blacksburg, Virginia
Categories: Communications / Public Relations / Marketing, Administrative / Clerical, Other
The Office for Inclusion and Diversity (OID) is a catalyst for capacity-building across the institution, promoting sustainable institutional transformation and accountability; representational diversity; an inclusive, welcoming, affirming, accessible, and safe campus climate; and the integration of issues of equity and identity into the academic mission. Upholding InclusiveVT, the institutional and individual commitment to the Virginia Tech motto, Ut Prosim (That I May Serve), the office seeks to create a more just and inclusive community that welcomes, encourages, and supports individuals who desire to contribute to and benefit from the institution's missions of learning, discovery, and engagement.
Reporting directly to OID’s Director of Communications and Marketing, the Project Coordinator will work with the director on initiatives assigned to the communications team and high-level OID events. Responsibilities include management of the OID Comms production calendar and preparation for meetings and presentations with cross-department/campus teams. Projects will include the Future Faculty Diversity Program (FFDP), the Faculty Women of Color in the Academy National Conference (FWCA), the Black College Institute (BCI), the InclusiveVT commitment, signature departmental events, and other programs as assigned. The Project Coordinator may work on developing contact rosters, conduct web searches, build databases, write briefs on subjects supporting the comms team’s work, draft emails and correspondences, and develop forms and approval processes as needed. The Project Coordinator will be able to work independently, be a self-starter, maintain contact with the director, maintain confidentiality, and provide timely updates and communication on projects.
The Project Manager will collaborate with others on the OID and central Communications teams to ensure relationships are being maintained and grown appropriately. The Project Manager will serve as the primary contact for project coordination and delivery of assets. Familiarity with SharePoint and Adobe Campaign is a plus.
The position is based at the Virginia Tech campus in Blacksburg, Virginia.
Bachelor’s degree; or equivalent training and/or professional experience
Extensive organizational and project management skills, with the ability to prioritize tasks, meet deadlines, and manage tasks across multiple concurrent projects
Excellent communication and interpersonal skills
Demonstrated ability to collaborate with various stakeholders, including faculty, staff, and community partners
Demonstrated ability to work effectively both independently and as part of a team
Demonstrated commitment to equity, inclusion, diversity and belonging
Ability to confidentially work with sensitive data and information
Experience working in higher education, strategic planning, and/or project management
Understanding of marketing and marketing campaign deliverables
Familiarity with working with VT campus stakeholders and partners
Working knowledge of tools like Excel, Teams, SharePoint, Outlook, Word, and Google Forms, among others
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier@vt.edu during regular business hours at least 10 business days prior to the event.
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