Administrative Coordinator
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Job no: 531601
Work type: Staff
Senior management: Liberal Arts and Human Sciences
Department: ROTC (Air Force)
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Human Resources
The primary responsibility of the Administrative Coordinator. is to serve Air Force ROTC Detachment 875 by providing excellent customer service, ensuring that the office environment is welcoming and inclusive, and dealing with confidential and sensitive matters with the utmost discretion and tact. This position reports to the Department Head of AFROTC Det 875 and provides high level administrative support to the military staff. The Administrative Coordinator assumes responsibility for managing office communications, including emergency and maintenance matters as well as office functions and gatherings. This position has extensive interaction with senior divisional leadership, senior university administration, donors, students, and families, and will need to exercise independent judgment, and represent the office and the division in a professional and courteous manner.
• Previous experience as an administrative or executive assistant, including:
o Scheduling meetings/events and maintaining multiple electronic calendars
o Answering phone calls and taking detailed messages, use of Zoom and other teleconference/video conference software
o Familiarization with Microsoft Outlook, Teams, Word, Excel, Adobe Acrobat, and Google Drive
o Drafting and responding to written correspondence
o Data entry and use of online portals and record-keeping and/or inventory software
o General accounting principles, reading/preparing invoices and cost estimates
• Experience in a customer service or executive assistant role with administrative duties.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, Adobe Acrobat, and Google Drive.
• Proficiency with editing written correspondence, tracking budget/expenditures, and paying invoices.
• Previous experience and with Banner Alumni/Development and HokieMart.
Commensurate with Experience
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Rach Smith at rksmith23@vt.edu during regular business hours at least 10 business days prior to the event.
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