Project Coordinator
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Job no: 531940
Work type: Staff
Senior management: Senior Vice Pres Advancement
Department: University Development
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Program/Project Management
This position provides comprehensive administrative and project coordination support to the Senior Director of Gift Accounting and Information Systems, ensuring the effective execution of projects, timelines, and reporting across Gift Accounting, Data Reporting, Strategic Initiatives, and Data Management teams. The role serves as a key project coordinator, facilitating alignment on overlapping initiatives while supporting priority projects critical to advancing the office and division's objectives. The ideal candidate thrives in fast-paced, collaborative, and diverse environments, demonstrating resilience, adaptability, and a commitment to process improvement. They should approach responsibilities with thoughtfulness and intentionality, balancing multiple priorities while delivering high-quality results.
Key Responsibilities:
- Administrative Support: Provide executive-level administrative support to the Senior Director of Gift Accounting and Information Systems, including calendar management, meeting coordination, and correspondence.
- Project Coordination: Manage overlapping projects and initiatives, ensuring timely progress, clear communication, and alignment across Gift Accounting, Data Reporting, Data Management, and Strategic Initiatives teams.
- Operational Collaboration: Assist with daily operations, collaborating closely with the Directors of Gift Accounting, Data Reporting, Data Management, and the Strategic Initiatives Manager to streamline workflows and support organizational goals.
- Budget and Contract Tracking: Monitor budgets, track contract needs, and manage invoice tracking and reconciliation to ensure accuracy and efficiency in financial processes.
- Priority Projects: Support the Senior Director on high-impact projects, providing research, organization, and coordination to drive successful outcomes.
- Reporting and Documentation: Prepare and maintain detailed documentation and reporting on key projects, ensuring stakeholders are informed and aligned.
Demonstrated experience producing professional business correspondence, presentation materials, and other organizational documents or electronic communications.
Proven success in contributing to team projects with competing deadlines while working independently.
Documented history of leading projects and implementing process improvements to optimize operational efficiency.
Experience managing shifting priorities and maintaining high-quality outcomes in a fast-paced environment.
Demonstrated success in communicating effectively within collaborative and diverse work settings.
Evidence of a thoughtful and intentional approach to project work, as reflected in measurable results.
Bachelor's degree or equivalent experience
Previous experience working in a relational database like Blackbaud CRM or Banner
Unable to Sponsor Work Visas
Uncommon Work Schedule – (Rotating Shifts, Weekend, Nights)
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.du during regular business hours at least 5 business days prior to the event
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