Careers at Virginia Tech

The Office of Sponsored Programs (OSP) is a division of the Office of the Vice President for Research and Innovation at Virginia Tech. OSP provides a comprehensive array of administrative support services to the university to help faculty and staff obtain and manage grants and contracts from external sponsors who provide the funding for the university's research projects. OSP functions as a steward of Virginia Tech's research portfolio and is responsible for ensuring that all research proposals and projects comply with federal and state laws and regulations, the sponsor's policies and terms and conditions and university policies and procedures. 

We are seeking two detail-oriented OSP support specialists, one will support the Grant/Contract Management team, and the other will support the Financial Management team. Please see the below descriptions for more details. 

The associate of the Grant/Contract Management team is responsible for the programmatic, non-financial management of awarded sponsored research projects encompassing project management, contract modifications, and closeouts.

The position will be assigned tasks involving
-Monitoring/managing email inboxes,
-Logging incoming invoices on tracking spreadsheet,
-Reviewing/organizing monthly reports and sending out email notifications to departments,
-Assisting with project closeout; final reporting, financial reconciliation, and termination of project accounts in the financial system
-Preparation of accounting journal entries,
-Completing calculations of indirect/overhead,
-Other assignments as needed

The associate of the Financial Management team serves as part of a team responsible for billing, financial reporting, receivable/collection, and fiscal closeout of research awards in accordance with sponsored award requirements.

Responsibilities include review of financial terms and invoicing requirements of award documents in order to prepare accurate invoices and financial reports in accordance with University and sponsor requirements. Review of monthly transactions to ensure compliance with award terms. Fiscal reconciliation for award closeout and final invoice submission. Account receivable management to ensure accurate application and receipt of payments. Use of University Banner applications to generate invoices as well as various online sponsor invoicing systems for submission of invoices and reports.

The positions will use tools such as Virginia Tech’s Banner Finance system, My Journal system, Hokiemart, and several in-house systems as well as Microsoft Office Suite (Excel, Outlook, and Word) and Adobe to perform daily tasks.

- Demonstrated experience and/or coursework in accounting, auditing, business management, or bookkeeping.
- Demonstrated experience using office software suites such as spreadsheets, calendaring/email, and word processing.
- Strong work ethic, attention to detail, good communication skills, and ability to work both individually and as a team member.

- Demonstrated experience with federal and non-federal grants and/or contract regulations.
- Project management and/or billing and reporting experience.
- Knowledge of accounting practices and procedures.
- Associate's degree or equivalent relevant work experience may be considered in lieu of a degree.

4

Restricted

$20.63 -$22.00

January 21, 2025

These positions are considered part-time and are currently not eligible for benefits. An hourly rate is paid for hours worked and total hours worked, from May 1-Apr. 30, is limited to 1,500 hours, averaging 29 hours per week.

The positions are hybrid and will require the completion of a telework agreement in accordance with Policy 4325, Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an onsite training period.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.