Executive Assistant
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Job no: 532604
Work type: Staff
Senior management: President
Department: Government & Community Relations
Location: Blacksburg, Virginia
Categories: Administrative / Clerical
The Executive Assistant provides executive support to the Vice President of Government & Community Relations, and administrative support to the Directors of Government Relations & Community Relations, the Director of Local Government and Community Relations in the New River Valley, and the Federal Relations Advisor. The position provides administrative support for scheduling, travel, reimbursements, purchasing, monthly fund reconciliation, and for events planned by the Office of Government Relations & Community Relations and frequently interacts with constituents of the university, both internal and external.
Experience providing administrative support to a senior executive in a corporate or higher education office environment. Considerable experience directly supporting complex projects and events. Strong experience in calendar management, including scheduling and coordinating executive meetings with multiple stakeholders. Experience synthesizing, editing, organizing and proofreading large documents from multiple sources. Excellent communication skills. Ability to work in a high-pressure environment while working on multiple tasks and deadlines. Demonstrated proficiency with Microsoft Office Suite (Outlook, PowerPoint, and Excel), Adobe Pro, SharePoint and administration of video conferencing platforms (Zoom and Microsoft Teams). Comfortable driving state cars or vans with visiting dignitaries. Self-motivated with the ability to work independently and with minimal supervision.
Bachelor's degree. Familiarity with VT administrative systems such as Banner, HokieMart, Chrome River, FINTRACS, etc. Familiarity with university fiscal policies and procedures. Recent experience working with federal and state agencies and representatives. Experience working with colleagues located in offices in multiple locations.
Non-Exempt: Eligible for overtime
$60,000 plus commensurate with experience
Must successfully complete a conviction and motor vehicle records check. Must have valid driver's license. Occasional need to flex work schedule - will be required to work some nights and weekends based on scheduled events.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Amanda Lucas at alucas4@vt.edu during regular business hours at least 10 business days prior to the event.
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