Office Coordinator
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Job no: 532866
Work type: Hourly Wage/Part-Time
Senior management: VP for Audit, Risk, and Compliance
Department: Audit, Risk, & Compliance
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Other
The Office of Audit, Risk, and Compliance is currently searching for an Office Coordinator to perform a wide variety of administrative activities within the office. If you are a results-driven, organized professional with a friendly demeanor and a strong attention to detail, this could be the job for you!
• Reporting directly to the Project & Operations Manager and seated in the Office of the Audit, Risk, and Compliance (OARC).
• Providing administrative support to OARC, including the Vice President for Audit, Risk, and Compliance & Chief Risk Officer and the Chief Audit Executive.
• Providing support in tracking metrics for office reports in Microsoft Word and Excel, particularly for the internal audit team.
• Coordinating calendaring for OARC leaders, team trainings, and governance committee meetings.
• Practicing excellent customer service, ensuring that the office environment is welcoming and inclusive, and dealing with confidential and sensitive matters with the utmost discretion and tact.
• Serving as the day-to-day liaison with the Executive VP & Chief Operating Officer’s (EVPCOO) fiscal team and primary OARC requestor in the ServiceNow ticketing system.
• Assuming responsibility for managing office communications, including emergency and maintenance matters as well as office functions and gatherings.
• Interacting extensively with support staff of senior university administration and represent the office and the division in a professional and courteous manner.
Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
Prior professional experience:
• As an administrative or executive assistant.
• Facilitating meetings and events along with managing multiple electronic calendars.
• Drafting written correspondence with the ability to communicate in a professional, positive, and office-appropriate manner.
• Coordinating projects.
• With accounting processes and procedures including knowledge of general accounting principles (i.e. processing invoices, preparing travel vouchers, preparing spreadsheets, and processing reimbursements.)
• Operating computer systems such as Windows and Microsoft Office Suite, with a strong proficiency in word processing, spreadsheet preparation and utilization, database entry/maintenance, retention, and inventory systems.
Previous experience:
• In a customer service position in an academic setting.
• With university systems like ServiceNow, Chrome River, and HokieMart.
• In Higher Education or nonprofit/philanthropic setting.
Demonstrated ability to:
• Work independently with little supervision and operate within a team-based environment.
• Utilize strong organizational skills that include the ability to prioritize tasks, manage time effectively, and perform multiple functions simultaneously.
• Exercise strong communication and interpersonal skills.
• Establish and maintain successful and effective relationships with various stakeholders.
• Employ a high degree of accuracy and attention to detail.
Non-Exempt: Eligible for overtime
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.
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Applications close: Open until filled
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