Graduate Fiscal Coordinator
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Job no: 533130
Work type: Staff
Senior management: College of Engineering
Department: Civil & Environmental Engineering
Location: Blacksburg, Virginia
Categories: Administrative / Clerical
The Graduate Fiscal Coordinator oversees all graduate payroll for the Civil and Environmental Engineering Department (CEE) in order to ensure that department objectives of complying with university fiscal, payroll, and departmental policies and procedures are met in a timely and accurate manner.
This position is responsible for graduate assistantship and fellowship payroll preparation for new and continuing students (including status and fund change requests), and approves all graduate student positions in banner. This position is also responsible for tracking GA/GTA/GRA positions and fellowships in departmental spreadsheets, tuition funding for assistantships, I-9 processing, financial and policy updates to offer letters, creating graduate payroll spreadsheets for tracking shared funding, updating the graduate assistantship request survey, organizing historical records, interacts with faculty members about graduate payroll questions, and other related tasks in relation to graduate student assistantship and fellowship payroll.
This position will work closely with CEE faculty regarding allocation of funding for GTAs, will provide faculty members with updated payroll calculators each academic year, and provide information on departmental, Graduate School, and university policy regarding graduate payroll.
This position works closely with the Graduate Student Coordinator who oversees student progress to degree and other student statuses which affect payroll decisions and who enters graduate contracts, tuition awards, and positions in banner. This position will also work with other fiscal positions in CEE whose job interacts with graduate payroll. This position will also work with the Associate Department Head and the Graduate Student Coordinator on matters regarding the CEE graduate program.
Demonstrated knowledge of bookkeeping and accounting principles, methods and practices. Experience utilizing various software applications such as word processing, excel & other spreadsheets, and electronic mail. Ability to interact and communicate effectively with others. Ability to organize multiple tasks and work independently as well as work with the team for graduate payroll processing, COE & Graduate School.
Bachelor's degree in accounting or related business field, or an equivalent combination of training and/or experience. University experience and extensive knowledge of University policies, procedures and forms. Experience with graduate assistantship rules. Experience with Banner HRIS, Banner Finance, HokieMart and DEPART.
Non-Exempt: Eligible for overtime
Commensurate with experience
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
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Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Joe Belcher at bjoe@vt.edu during regular business hours at least 10 business days prior to the event.
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