Business and Human Resource Coordinator
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Job no: 534978
Work type: Staff
Senior management: College of Engineering
Department: Industrial and Systems Engineering
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Human Resources
Reporting to the Director of Finance and Operations, the Business and Human Resource Coordinator will be an integral member of the finance and operations team in the Grado Department of Industrial and Systems Engineering. This role will primarily manage the human resource aspects of the department while also being deeply intertwined with our financial operations as we aim to provide excellent customer service to our students and faculty.
The Business and Human Resource Coordinator will be a forward-facing departmental point of contact in the faculty recruitment process and will also work closely with our research team that drives a significant portion of the listed job duties. Gaining knowledge of external research is a key aspect of the position. This role will be asked to demonstrate initiative, exercise independent judgement, and use strong problem-solving skills to perform job duties. They should continuously strive for improved process efficiency and automation with focus on implementation of best practices in compliance with university, state, and federal guidelines.
Day-to-day responsibilities will include, but are not limited to, managing departmental faculty recruitment, employee onboarding and offboarding, I-9 oversight, international employee visa administration for H-1B and J-1 Visitors, student wage processing, completion and reconciliation of graduate assistantships, adjunct contracting and research P14 documentation, departmental volunteer documentation, departmental leave reporting, and general department business support duties as assigned.
Demonstrated ability for effective oral and written communication with a diverse group of people including administrators, faculty, staff, students, and external constituents.
Experience interpreting and applying complex regulations, policies and organizational processes.
Demonstrated ability to work independently, manage multiple competing priorities, and adhere to project and process timelines.
Experience with improving customer experience and/or process efficiency using strong problem-solving and analytical skill sets.
Bachelor's degree in business administration or equivalent level of experience/training.
Working knowledge of Virginia Tech systems such as Banner, Banner Time Entry System, MicroStrategy, Legacy Reporting, Labor Redistribution, and Award Management System.
Working knowledge of Virginia Tech human resource policies and procedures.
Demonstrated ability to cultivate positive working relationships, foster teamwork, and support collaboration.
Proficiency in working in Google Workspace, Microsoft Office Suite, Adobe Acrobat, and Outlook.
Experience with federal and nonfederal grant administration and/or contract regulations.
Work history that shows the ability to handle ambiguity and adapt to changes.
Demonstrated experience managing a large volume of tasks.
Non-Exempt: Eligible for overtime
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact David Price at dprice30@vt.edu during regular business hours at least 10 business days prior to the event.
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