Careers at Virginia Tech

The Greater Washington DC Area (GWDCA) administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for our c-suite administrative office. This position will schedule meetings and coordinate calendars for the GWDCA Associate Vice President and Chief of Staff, order office supplies, arrange travel and travel reimbursements, assist with events, maintain an equipment inventory, and assist with special projects assigned by the Chief of Staff. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various initiatives occurring at Academic Building 1 and across the GWDCA and its sites. This position will assist with regional activities, regional coordination, and help administratively where needed and as assigned. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, to track and receive office supply orders, plan events, complete tasks, assist with initiatives, and to inventory and tag equipment. This position will also complete other administrative duties as assigned.

Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling.

Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.

Demonstrated computer proficiency with Microsoft Outlook

Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.

Excellent time management skills.

Experience in Higher Education Academic and/or Operational settings.

Experience providing support in a higher education, governmental or non-profit context.

Proven and extensive knowledge and experience applying and working with Virginia Tech policies and procedures.

3

Non-Exempt: Eligible for overtime

Regular

20-29

12/16/2025

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.