Academic Operations Assistant Phase 1
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Job no: 535142
Work type: Hourly Wage/Part-Time
Senior management: VT Carilion School of Medicine
Department: VTC School of Medicine - Instr Pgms
Location: Roanoke, Virginia
Categories: Administrative / Clerical, Other
Virginia Tech Carilion School of Medicine seeks a detail-oriented, service-minded Academic Operations Assistant to provide coordinated support across Phase 1 of the curriculum, specifically in the domains of Research, Integrated Foundational Sciences (IFS), Clinical Science, and Health Systems Science and Interprofessional Practice. Reporting to the Phase 1 Director, this role keeps courses, assessments, and events running smoothly, from multi-room presentations and clinical skills sessions to Canvas updates, calendars, data tracking, and faculty/staff support.
Demonstrated organizational, logistics, and customer-service skills supporting time-sensitive academic activities.
Proficiency with Microsoft Outlook and Excel; ability to learn/use Canvas, One45, Teams, and HokieMart.
Detail orientation for data entry, tracking, and document management; clear and professional communication.
Ability to provide on-site support during fixed blocks and peak assessment/presentation times.
Ability to move and set up tables/equipment safely; basic A/V troubleshooting.
Experience working in a classroom/education environment supporting or managing courses, events, or assessments. Retired or former K-12 teachers strongly encouraged to apply.
Familiarity with QR-based attendance workflows and editing/posting lecture recordings.
Experience coordinating simultaneous multi-room sessions and stakeholder communications.
Knowledge of accessibility best practices for Word/PDF classroom materials.
Non-Exempt: Eligible for overtime
$25,000 varies with hours
$22 - $25/ hr rate
The department values diversity and continually strives to maintain and promote an inclusive learning, working, and research environment that embraces all students and employees. We are particularly interested in receiving applications from persons identifying with groups currently underrepresented in the Virginia Tech community.
The successful candidate will be required to have a criminal conviction check.
Virginia Tech Carilion School of Medicine:
In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based, picturesque setting.
Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. Students are attracted to VTCSOM for its 99% match rate, including competitive specialties and programs. With a 2.3% acceptance rate, VTCSOM receives over 6,400 applications and is poised for continued enrollment growth.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability or who has a known limitation due to pregnancy, childbirth, or related medical conditions and desire an accommodation please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.
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