The Administrative Assistant will provide support to both the Director of the Boeing Center for Veteran Transition and Military Families and the Director of K-20 Technical Education and Workforce Development Programs, ensuring the smooth operation of scheduling, purchasing, communications, special events, travel, and other administrative tasks as needed. This role requires a highly organized and proactive individual with excellent communication skills and the ability to manage multiple priorities including:

- Special Events Coordination: Assist in planning, organizing, and executing special events, including logistics, vendor coordination, coordination with marketing and communication (e.g., tracking of RSVP and invite lists), and on-site support.

- Scheduling: Assist with scheduling meetings, preparing materials, and coordinating appointments.

- Purchasing: Handle procurement of office supplies and other necessary items, ensuring timely and cost-effective purchases.

- Communications: Draft, edit, and distribute internal and external communications, including emails, memos, and reports.

- Administrative Support: Provide general administrative assistance, including filing, data entry, reimbursement preparation, and document management.

- Arranging travel details, approvals, and reimbursements.

- Other Duties: Perform additional tasks as assigned to support the overall efficiency of the office.

- Experience with administrative support duties in a multifaceted office environment with many collaborators, performing tasks such as: calendaring, preparing documents, data entry, appointment and event management, ordering supplies, and scheduling travel.

- Ability to identify, interpret, analyze, and apply established policies and procedures to purchasing, travel and inventory processes.

- Demonstrated customer service skills.

- Demonstrated ability to work seamlessly with team members and independently on assigned tasks.

- Demonstrated computer proficiency with Microsoft Outlook (Excel and Power Point, preferred).

- Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.

- Excellent time management skills.

- Experience providing support in a higher education, governmental or non-profit context.

- Experience supporting military families, service members, or military‑connected organizations

- Understanding and knowledge of military culture

- Knowledge and experience of Virginia Tech policies and procedures.

- Proficiency with other tools used by collaborators including Google Drive, and shared calendars, and mobile apps.

3

Non-Exempt: Eligible for overtime

Restricted

$26/hour

20-29

4/10/2026

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

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