Careers at Virginia Tech

The Administrative Coordinator will oversee the day-to-day management of the Center for Humanities (CfH), ensuring smooth operations and effective communication. This role involves coordinating center activities, organizing events, and managing social media and other communications. The ideal candidate will be organized, proactive, and capable of managing multiple tasks in a dynamic academic environment.

DAY-TO-DAY MANAGEMENT OF CENTER ACTIVITIES
• Coordinate the upkeep of center space, order office supplies, manage access for visiting scholars/affiliates, and oversee equipment management.
• Arrange travel and schedule meetings for center leadership
• Assist with fundraising and development activities
• Liaise with partner organizations inside and outside Virginia Tech
• Participate in the hiring, training, and supervision of GAs and other student employees
• Coordinate meetings and communication with the center’s stakeholder and advisory committees.

COMMUNICATIONS
• Assist with the development and implementation of center’s communications strategy
• Maintain the center’s website, social media channels, and email.
• Publicize CfH sponsored and co-sponsored events inside and outside Virginia Tech
• Liaise with communications teams in CLAHS and other VT units to raise the profile of the center
• Maintain email listserv and create and disseminate newsletter

EVENTS MANAGEMENT
• Assist with planning and executing in-person and virtual events, including itinerary planning, speaker travel, tax forms and visas, venue procurement, logistical coordination, liaising with caterers, AV specialists, and other vendors, security, transportation arrangements, and managing university approval of contracts with speakers and venues.
• Provide on-site organizational support for in-person events, including evenings or weekends, ranging from on-campus lectures to multi-day educational residencies in cities across the United States. Occasional travel to these sites will be required.
• Manage webinars and livestreaming of virtual events, and editing and captioning recordings for social media
• Provide strategic advice on center programming and events
• Serve as primary center contact for VT’s Continuing and Professional Education personnel
• Conduct assessments of events and programs, evaluating programmatic goals and objectives, and reporting out findings

MANAGE FUNDING PROGRAMS
• Publicize center funding programs, including co-sponsorship funding, faculty summer stipends, and other funding opportunities
• Coordinate evaluation of funding proposals to the center
• Manage communication with recipients of center funding
• Monitor and evaluate outcomes of center funding programs

FINANCE
• Liaise with fiscal personnel in CLAHS and other units to ensure prompt payment of invoices, transfer of funds, etc.

• Demonstrated experience working with people in an environment that serves and/or develops others such as the fields of higher education or event management
• Excellent written and oral communication skills
• Commitment to fostering diverse and inclusive environments and establishing positive, productive working relationships with diverse groups of constituents
• Demonstrated abilities in organizing a wide range of tasks efficiently and effectively
• Experience designing and implementing programs, events, and/or educational activities

• Bachelor’s degree or equivalent training/experience
• Familiarity with financial, sponsored programs, and other record-keeping software utilized by Virginia Tech
• Experience maintaining websites, managing social media, and supporting communications strategy for a public-facing organization
• Experience with budget planning and execution within a large organization
• Experience in philanthropic fundraising and/or applying for and administering grants
• Knowledge or strong interest in developing knowledge of one or more humanities fields

2

Restricted

Commensurate with Experience

December 2, 2024

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.