Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

MC

Job Summary:

The Department of Human Resources at SUNY Downstate Health Sciences University is seeking a full-time Personnel Associate / Recruiter.

The recruiter position will be responsible for the recruitment of state paid employees across all business unit.

Duties and Responsibilities Include:

• Handle all aspects of the recruitment process (candidate screening, schedule appointments, etc.)
• Manage recruitment activities such as reviewing posting packages, posting jobs, and connecting with hiring managers
• Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
• Liaison with external vendors to provide contingent staff resources to address the needs of the SUNY Downstate community
• Coordinates the steps of the applicant interview process and provides managers with resumes/applications for review; Obtain candidate and managers availability, schedules and confirms interviews, obtains outcomes to interviews
• Ensure candidates meet minimum qualifications to the position(s) their resume is being routed for
• Maintain an applicant tracking system, manages data relevant to daily activities and generate timely, comprehensive reports as requested
• Review vacancies with appropriate hiring manager and assist hiring manager with submitting necessary paperwork for approvals
• Working on the organizing, planning, and implementing of planned recruitment activities (Career Days, Job Fairs, Open Houses, etc.); Attends activities and provides administrative support when requested
• Serving as the primary point of contact for hiring managers and candidates
• Provide administrative support to the Talent Acquisition team including working on projects, initiatives, and other administrative duties as required
• Assist with onboarding of new hires as needed, including but not limited to the following:
  • Extending preliminary offer letter, schedule EHS appointments, and send onboarding documents
  • Handle onboarding of new hires, data entry, and reviewing employment documents
  • Meet with candidates at onboarding appointment to review onboarding paperwork (including I-9) and review next steps
  • Ensure all required background checks are complete (including work/education verification and license verification when applicable) and candidates meet minimum qualifications for position
  • Ensuring all background checks are done following standard work and policy; including obtaining all relevant clearances as part of background investigation process
  • Flagging any inconsistencies or concerns revealed as part of background check and discussing immediately with supervisor
  • Review file for completeness and send final notice to employee and department regarding clearance and start date
• Contributes to the day to day activities of the office
• Greet visitors and serve as an in-house resource person by handling inquires/locating information and making referrals.
• Welcoming newly hired employees and executing the engagement plan throughout the on boarding journey; managing the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start into their roles.
• Prioritizing and managing workload to meet critical deadlines.
• Ensuring compliance with all processes and maintaining a high level of confidentiality at all times.
• Establish working relationships with key HR stakeholders and external vendors
• Participating in regulatory, accreditation, and mock surveys (i.e. JCAHO, DOH, CMS, CAP, OMH, EMTALA, ESRD, etc.) if applicable
• Maintaining accuracy and integrity of employee data in HR system of record
• Support other HR staff and may perform specific tasks in the absence of others including fielding/directing HR related questions
• Conducts quality assurance reviews of relevant documents to ensure accuracy, completeness, and compliance (with federal, state, local, and university regulations/guidelines) as applicable
• Ensuring all relevant HR practices and policies are being followed
• Resolve employee and business queries and escalate issues appropriately as needed
• Work to provide excellent customer service to members of the organization at all levels
• Perform accurate and timely completion, delivery, and communication of assignments
• Works on Human Resources Special Projects as needed
• Other duties and responsibilities as required

Required Qualifications:

• Bachelor's Degree in Personnel, Business Administration, Public Administration, or related field
• 1 to 3 years of professional experience in personnel, preferably in higher education or the public sector
• Working knowledge of one or more personnel functional areas
  • Or a satisfactorily equivalent of education, training and/or experience to above

Preferred Qualifications:

• Experience in a Government Agency, University, and/or Hospital setting
• Certifications or membership in Society for Human Resources Management, American Staffing Association, or similar
• Excellent written and verbal communication skills and emotional intelligence
• Exposure to applicant tracking systems and HRIS/HRMS
• Knowledgeable of employment law and working knowledge of up to date search, interviewing, selection, and onboarding techniques
• Knowledge of Human Resources policies and practices in HR core areas.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

• $70,000 to $80,000 Total Annual Salary

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu