Provides technical support for programs and organizational activities to convey information, determine compliance, and resolve controversial situations; acts as a resident expert in the implementation and maintenance of technical program guidelines; perform related work.

This position is not eligible for Visa Sponsorship.

Our goal is to guide campus through the P2P process of procuring goods and services, making payments and utilizing reporting. We provide quality service to campus and the vendor community while supporting the overall interest of the University through compliance with federal, state and University policy and regulations.

This position has the opportunity for hybrid and/or flexible scheduling after a six-month training period.

• Supplier Specialist
  • Manage supplier onboarding for vendors and contractors.
  • Oversee records and generate reports between Bronco Hub (Oracle ERP) and PaymentWorks to ensure accuracy.
  • Ensure vendor records meet requirements and prevent duplicate entries.
  • Transfer completed PaymentWorks submissions to Oracle Supplier Module.
  • Guide campus stakeholders and suppliers through onboarding processes.
  • Monitor foreign supplier records for tax compliance.
  • Assist with monthly reporting for 1099 processing.
  • Oversee specialty payments (wire transfers, contractors, foreign vendors).
• Invoice Auditor
  • Audit invoices for accuracy, completeness and policy compliance (State of Idaho & Boise State).
  • Enter invoices for purchase orders (POs) and payment requests.
  • Collaborate with campus users to resolve invoice issues.
  • Use advanced Excel and Bronco Hub (Oracle ERP) skills to create, verify and troubleshoot invoice upload files.
  • Ensure proper input of accounts payable corrections and communicate with campus on incomplete or inaccurate requests.
  • Share insights from Accounts Payable reports and support improvement projects.
  • Assist with system upgrades and stay updated on Oracle changes for troubleshooting.
• This class is distinguished from the Technical Records Specialist 1 by the requirement for the use of judgment, discretion, and interpretation of a variety of complex guideline policies and procedures for different programs within a related field. The incumbent is responsible for the final work and any consequence of error. The work requires extensive knowledge of department programs and objectives. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn. Incumbents function with considerable independence and exercise discretion in applying policies and procedures.
• Incumbents perform complex and difficult program support functions for multiple or highly specialized programs. Incumbents have the authority, knowledge, and judgment to devise solutions that fall outside existing policies and procedures. The work requires problem solving and negotiation skills with authority to act on decisions made. Incumbents serve as a program expert; and provide guidance and assistance regarding complex program rules and regulations to office staff and external customers. Due to the nature of the work, incumbents have frequent contact with internal and external customers, which requires good public relation skills. Incumbents function with considerable independence and exercise discretion in applying policies and procedures. The work requires extensive knowledge of department programs and objectives. Incumbents perform leadwork duties.
• Performs other duties as assigned. 

• Some knowledge of: data management.
• Experience: conducting sensitive fact finding interviews; storing, retrieving and compiling information in a report format using database software and using spreadsheet software.

Experience: monitoring record systems to identify and correct errors; interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs; analyzing information and researching a variety of sources to identify and resolve problems or issues; dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations; entering and retrieving data using a computerized record system; composing and proofreading business correspondence.

Preferred Qualifications:

• Strong written communication skills.
• Customer service oriented.
• Experience with Excel.
• Experience with Oracle ERP.
• Working knowledge of Accounts Payable procedures.
• Bachelor’s degree in business administration or related field.

Resume and cover letter

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

University Financial Services (UFS) is a unit within the Division of Finance and Administration. You will be joining an intentionally built culture with a strategic focus. The team follows the Enterprise Operating System (EOS) to drive results. All members of UFS are involved.

UFS's value words are:

Team Oriented: accountable to and understands the dynamics of the team; works cohesively and inclusively to accomplish a common goal.
Gets Things Done: prioritizes tasks and achieves the end goal.
Continuous Improvement: intentional commitment to making things better every day.
Ethical: honesty and integrity guide personal and professional behavior and judgment.
Adaptable: adjusts to change, being flexible, versatile and cooperative.
Problem Solver: identifies and understands the interrelated components of an issue and seeks to implement innovative solutions.
Respect and Inclusivity: demonstrates care, concern and consideration for the perspective, needs and feelings of others.