| Job Summary/Basic Function: |
The Fleet Manager is responsible for planning, directing, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles. Fleet manager also serves as the primary contact concerning the vehicle fleet and operations. Fleet Manager will make the ultimate decision whether a vehicle is safe to have on the road.
Campus Security Authority: This position is identified as a “Campus Security Authority (CSA)” per the federal law known as the Clery Act. Per this law, the employee is required to report any crimes that he/she becomes aware of to the Clery Compliance Officer. Additionally, CSAs are required to complete annual training prescribed by the Clery Compliance Officer.
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| Department Overview: |
Boise State University’s Department of Public Safety is responsible for more than ”people safety.” In addition to university Security, our team includes the university's Emergency Management Department, Transportation (Shuttle buses and the Cycle Learning Center) and Parking, and Integrated Security Technology. Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life. We offer flexible scheduling, competitive pay rates, meaningful and impactful work, and healthy teams. Public Safety will encourage you to take time doing what is most important to you, whether that is spending time with family, traveling, or increasing your education. We want the best employees. If you are a high performer who's gotten lost at other organizations who just don't seem to get it, come meet us. We are different and always seeking ways to improve. Apply and let us prove it!
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| Level Scope: |
Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.
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| Essential Functions: |
General
● Manages personnel, including hiring, supervision, and evaluation, to ensure effective team performance.
● Oversees all aspects of vehicle fleet management, from procurement and maintenance to compliance and environmental impact, including strategic decisions on vehicle acquisition, assignment, and disposal.
● Develops and implements comprehensive operational strategies, training programs, and compliance measures for vehicle and equipment assets, aiming for cost-effectiveness and adherence to regulations.
Public Safety Standard Employee Responsibilities
● Provides comprehensive support and problem-solving for the Department and campus community.
● Manages administrative projects and represents the Department in various internal and external groups.
● Maintains and enhances professional knowledge and departmental efficiency through continuous learning and engagement.
Public Safety Supervisor Responsibilities
● Oversees all aspects of Fleet Maintenance, including personnel management (hiring, scheduling, performance reviews) and ensures departmental efficiency and compliance.
● Fosters a cohesive team environment through effective communication, professional development, and customer service initiatives.
● Develops and implements training programs to maintain regulatory compliance and enhance staff proficiency.
Fiscal Responsibilities
● Manage all financial aspects of University vehicles and equipment, including budgeting, expenditures, and reconciliation.
● Direct the procurement process for fleet equipment and supplies, ensuring adherence to University guidelines and state contracts.
● Oversee budget development and fuel card program management for the department.
Program Operations
● The Fleet Manager oversees all aspects of the University fleet vehicles and equipment, from acquisition and maintenance to disposal, ensuring compliance with policy and regulations.
● This role includes managing operational processes, such as fuel administration and vehicle maintenance, to optimize cost-effectiveness and efficiency.
● The Fleet Manager is also responsible for developing and implementing training and operational standards, ensuring proper vehicle and equipment usage and care.
Professional Relationships and Responsibilities
● Prioritize excellent customer service through prompt and professional responses to feedback, and build strong relationships with university members and potential customers.
● Actively contribute to the university community by collaborating with other departments to enhance services, and participate in assigned committees.
● Commit to continuous professional growth through involvement in professional organizations, presentations, and ongoing education, while also supporting departmental initiatives.
Organizational Relationships
● Manage all customer service aspects for Boise State vehicles and shuttles.
● Cultivate and sustain relationships with both internal university departments and external community partners, including transit authorities and local government agencies.
● Maintain strong working relationships with various vendors essential for vehicle maintenance and operations.
May perform other duties as needed.
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| Knowledge, Skills, Abilities: |
● Knowledge in a fleet-structured organization (not an auto repair facility).
● Advanced knowledge of working with Excel, Word, and other office systems.
● Demonstrated understanding of TCO – Total Cost of Operation.
● Some knowledge of: the operation of internal combustion engines and related power trains, hydraulic, and electrical systems; servicing requirements and maintenance procedures for motor vehicles.
● Ability to exercise discretion when dealing with confidential matters and information.
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| Minimum Qualifications: |
Bachelor’s Degree and 2 years of experience or relevant experience.
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| Preferred Qualifications: |
● Experience as an auto mechanic.
● Experience in creating and establishing fleet policies and procedures, from vehicle assignment to replacement cycling, from personal use to accident reporting.
● Experience in price, spec, and purchase or lease vehicles, understand and track total cost of ownership (TCO).
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| Salary and Benefits: |
Salary range is $55,224.00 - $73,632.00 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to): |
| Required Application Materials: |
To be considered for the position, please submit the following material:
● Resume with employment history (including dates of employment)
● Cover Letter indicating your interest and qualifications for the position
● 3 Professional References
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| About Us: |
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/
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