Job Summary/Basic Function:

This position is responsible for reviewing all expense and relocation reimbursements to ensure they comply with Federal, State and University policies. The Reimbursement Specialist works closely with campus to facilitate formal and ongoing informal training.

This position is not eligible for Visa Sponsorship.

Department Overview:

Our goal is to guide campus through the P2P process of procuring goods and services, making payments and utilizing reporting. We provide quality service to campus and the vendor community while supporting the overall interest of the University through compliance with federal, state and University policy and regulations.
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This position has the opportunity for hybrid and/or flexible scheduling after a six-month training period.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

• Relocation - Act as a subject matter expert on campus for employee relocation and reimbursement. Review employee contracts that involve moving allowances and collect required documentation prior to processing receipts for reimbursement. Maintain Relocation website and adhere to all state moving policies.
• Expense reports – Audit and research campus reimbursement requests. Interpret and apply state and university policies to make judgment calls when reimbursement requests are abnormal and/or require special attention. Understand and explain compliance and rules to customers. Use expansive knowledge and understanding of policy and process to communicate with customers when more information is needed to meet rules and compliance and to guide them through the process.
• Policy - Provide subject matter expert advice on travel and reimbursement policies. This includes both working with campus users to understand policy and providing feedback to University leadership when policy changes are warranted.
• Process improvement – Communicate when a need or opportunity for improvement is discovered. Participate in projects, test solutions, and implement improvements to assist customers with change. Participate in division-wide planning, testing and implementation of upgrades and changes.
• Technology – Maintain in-depth knowledge of software systems functions and capabilities. Stay current with patches, upgrades and changes. Use this knowledge to troubleshoot issues and to participate in Oracle testing. Participate in division-wide technology committees.
• Travel - Monitor domestic and international travel trends. Provide ongoing support of the Boise State University travel page. Stay informed on the local hotel market and assist with rate negotiation.
• Perform other duties as assigned. 

Knowledge, Skills, Abilities:

• Ability to work independently with appropriate use of discretion and judgment.
• Ability to identify ways to improve and document processes.
• Ability to understand and explain the rules, laws, code, and policy to customers.
• Must be competent with office operating systems, such as google docs., excel, word, and presentation.
• Ability to problem solve and the ability to anticipate and provide solutions that result in gained efficiencies, improved customer service, enhanced compliance, etc.
• Be an engaged and detail-oriented individual demonstrating the ability to take ownership of and complete assigned tasks. Ability to work through challenging situations with respect to assigned duties.
• Provide customer service reflective of the controls, ethics and integrity of the University.
• Knowledge of University policies and state and federal regulations related to purchasing and procurement activities.
• Demonstrate excellent verbal and written skills; communicate effectively.

Minimum Qualifications:

Bachelor’s Degree or equivalent, plus 2 years of professional experience.

Preferred Qualifications:

• Solid understanding of Boise State or State of Idaho reimbursement policies.
• Proficiency in Excel, database tools and running reports in Bronco Hub.
• Exceptional interpersonal, communication and customer service skills.
• Strong knowledge of Accounts Payable processes and procedures.

Salary and Benefits:

Salary starting at $52,000 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Resume, cover letter.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

University Financial Services (UFS) is a unit within the Division of Finance and Administration. You will be joining an intentionally built culture with a strategic focus. The team follows the Enterprise Operating System (EOS) to drive results. All members of UFS are involved.

UFS's value words are:
Adaptable: adjusts to change, being flexible, versatile and cooperative.
Continuous Improvement: intentional commitment to making things better every day.
Ethical: honesty and integrity guide personal and professional behavior and judgment.
Gets Things Done: prioritizes tasks, demonstrates tenacity and achieves the end goal.
Problem Solver: demonstrates curiosity, identifies and understands the interrelated components of an issue and seeks to implement innovative solutions.
Respect: demonstrates care, concern and consideration for the perspective, needs and feelings of others.
Team Oriented: accountable to and understands the dynamics of the team; works cohesively and inclusively to accomplish a common goal.