Albertsons Library is hiring for three Library Assistant II positions in the Acquisitions & Collections Unit.

Position 1 supports faculty, staff, and students by providing and enhancing discovery and access to serials and continuing resources, while providing support to ensure invoices are processed with a high degree of accuracy. This position must be able to understand complex procedures, communicate efficiently, and be able to effectively prioritize tasks to meet deadlines.

Position 2 supports copy catalog materials by determining and selecting bibliographic records from the OCLC online bibliographic utility and importing them into the Voyager Cataloging Module, ensuring records are current and include standards such as RDA and linked data, where applicable.

Position 3 supports faculty, staff, and students by providing interlibrary loan and document delivery services. Processes interlibrary loan lending requests for articles and library materials in other formats, and the receipt and return shipment of loaned and borrowed materials.

Albertsons Library Acquisitions and Collections Department at Boise State University is responsible for acquiring and providing access to library resources in electronic, media, and print formats. We obtain resources through subscriptions, firm and approval orders, short term loan, interlibrary loan, Federal Document depository, open access, and as gifts. We provide Library patrons with access to these resources by: maintaining bibliographic and holdings data; linking URLs in Voyager, OCLC, Worldcat Discovery, and the Library’s journals A-Z list; through document delivery; and the processing of physical materials.

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Position 1

Serials and Continuing Resources Management Support

• Selects bibliographic records, sets holdings in OCLC, copy catalogs subscribed materials, open access titles, and e-Journal collections to provide discovery and access for the Boise State community.
• Runs quality control Access reports to identify bibliographic, holdings, and item records in the Voyager Catalog module requiring correction, updating, and troubleshooting. May be called upon to import new format catalog records to comply with local and Worldcat Discovery standards.
• Gathers usage statistics information for electronic resources and provides data as needed to ascertain the effectiveness of subscribed journals and databases.
• Manages print serials check-in process, including the creation of item records from bar codes affixed to print issues, as well as adhering labels. Also responsible for claiming missing print serials received through 3rd party jobbers.
• May assist with submitting library Acquisitions and Collections department invoices to the Shared Services for payment, and serves as backup to the Library Administration
• Refer new vendors to PaymentWorks to set up for payment in the University Bronco Hub system.
• Collaborate with the Library Business Manager when necessary to troubleshoot any ‘1st level’ issues with vendor payment information.

Position 2

Receiving and Collection Management

• Collection Maintenance: Select, update, and maintain bibliographic records in OCLC Connexion; update or replace MARC records and holdings in the Voyager Cataloging module. Ensure URLs to electronic resources are accurate and functioning. 
• Receiving: Receives library materials and enters data into the library’s ILS and ordering system. Help track Library budget requests for expenses, prepare and track invoices sent to Shared Services for payment.
• Collection Maintenance & Quality Control: Maintain specialized collections, such as; government documents, leased to purchase eBooks, gifts/donations, and Idaho Textbook Adoption materials.
  • Coordinate collection inventories; withdraw lost/paid items, relocate items, or reinstate withdrawn titles as directed.

Position 3

Interlibrary Loan and Software Accessibility Review Support

• Lending Requests: Evaluate and process lending requests through ILLiad.  Consider the cost limits specified by the requesting libraries. Determine if articles can be delivered electronically or not.  Consult with the Section Manager in processing difficult requests.    
• Processing Loaned Materials: Locate, check out, prepare for delivery, and ship materials requested by other libraries.  Unpack incoming mail from borrowing libraries and check in. 
• Borrowed Materials: Prepare and receive materials that have been borrowed from other libraries. 
• Document Delivery:  Backup for Document Delivery pulls the requested materials and prepares for delivery or hold.   
• Payable processing: Help track Library budget requests for expenses, prepare and track invoices sent to Shared Services for payment.
• Develop current reports for lending and borrowing statistics.
• Refer new vendors to PaymentWorks to set up for payment in the University Bronco Hub system. 
• Library Software and Accessibility Review: Work with vendors and campus to complete software accessibility requests.
• Maintain the Vendor Accessibility and Privacy documents

5% of Time these positions must:

• Perform other duties as assigned. 

These positions require: 

• A high level of accuracy and attention to detail.
• Knowledge of bibliographic search techniques and demonstrated ability to develop search strategies to locate or retrieve bibliographic data from a variety of automated and print sources
• Knowledge of machine-readable cataloging (MARC). Work experience identifying the components of a MARC-tagged bibliographic record in an automated database.
• Knowledge of library terminology and operations, ideally with Acquisitions and Technical Services work.
• Ability to work independently, establish priorities, communicate effectively in writing or orally, make sound decisions, apply general procedures to varied circumstances, analyze and solve complex problems, and work in a highly computerized environment.

Good knowledge of: current library organization, terminology and functions. Some knowledge of: supervisory practices.

Experience: using and applying bibliographic and other library information sources, in printed and computerized format; using a bibliographic utility or in-house automated library system to perform acquisitions, cataloging or serials work; compiling and analyzing information and writing a summary in a work setting; using computer applications software.

Preferred Qualifications:

• Six months of library work experience
• Knowledge of bibliographic and holdings records
• Knowledge of call number construction related to Library of Congress, Dewey Decimal, or Superintendent of Congress classification schemes
• Knowledge of ILLiad or other interlibrary loan systems.
• Experience searching for and purchasing library materials in all formats
• Experience with the organization of records, with the ability to maintain accurate, detailed records
• Experience gathering usage statistics for electronic or print resources

Cover letter, resume and 3 professional references.

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/