Job Summary/Basic Function:

To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

Level Scope:

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Essential Functions:

60% of Time the Administrative Assistant 1:

• Act as primary point of contact for the College of Business and Economics (COBE) Advising office.
• Manage front desk reception, including greeting students, staff, faculty, and visitors.
• Answer phones, emails, and other correspondence which may require listening to student/visitor inquiries with timely and professional response or referral to another department.
• Utilize technological platforms, such as Microsoft Office Suite and Google Suite to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Utilize internal technological resources such as PeopleSoft, Bronco Hub, My.BoiseState.Edu, and website.
• Responsible for financial record keeping including participating in budgets, preparing financial transactions and managing P-Card.
• Retain a good working knowledge of the college to help answer basic questions.

35% of Time the Administrative Assistant 1:

• Act as the alternate point of contact for the MBEB building manager.
• Assist advising staff in managing projects as needed.
• Schedule and coordinate arrangements for meetings and conferences as needed.

5% of Time the Administrative Assistant 1:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to make decisions for routine administrative and clerical activities.
• Ability to show reliability, customer services skills, communication skills, attentiveness to detail, discreteness and confidentiality with dealing with sensitive materials and adhering to the university's FERPA compliance.
• Some knowledge of technological software such as Microsoft Suite (i.e., Excel, Word, PowerPoint), and Google Suite (i.e., Calendar, Gmail, Sheets, and Docs).
• Some knowledge of office management, including bookkeeping; financial software; answering phones, greeting guests, college and university organization structure, functions, and decision-making processes.

Minimum Qualifications:

Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.

Salary and Benefits:

Salary is $20.00 an hour and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Resume and Cover Letter. 

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/