Administrative Specialist 110400
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Job no: 495989
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Univ Commons & Events Svcs
The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.
Employment based visa sponsorship will NOT be considered for this position.
| Position Number: | 110400 |
| Position Title (Classification Title): | Administrative Specialist 110400 |
| Working Title: | Admin Support Specialist |
| Job Summary: | The Administrative Specialist provides department and program support services to the UCES team and its stakeholders. The incumbent assists with program and department support duties including p-cards, travel, billing, timesheet review, tracking revenues, game room, and other department procedures related to UCES operations. This position will oversee all day to day operational functions of the Service Desk and Ticket Center including supervision of student employees. The incumbent will also assist with departmental marketing efforts including social media accounts, The position works in an environment requiring strong emphasis on providing superior customer service that supports the University and Departmental mission and values. |
| Department | University Commons & Events Services |
| FLSA: | Non-Exempt |
| Minimum Qualifications: | A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
| Position Qualifications: | A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
| Preferred Qualifications | Ability to work in a consumer-facing office setting with competing priorities, problem solving, and providing excellent supportive customer service. General knowledge of receiving and sending emails, working in spreadsheets, and shared documents. Provide accurate information through written messages and verbal community. Ability to work in a fast-paced team environment. Knowledge of cash collection, document processing, basic computer applications and basic computer functions. Prioritize, organize, and perform multiple work assignments simultaneously. |
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| Number of Vacancies | 1 |
| Work Hours | 8 am - 5 pm, Monday-Friday, nights and weekends as required |
| FTE | 1.0 |
| Salary Range | $40,000 |
| Pay Basis | Annually |
| Closing Date: | 5/5/2025 |
| Special Instructions to Applicants: | Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision. |
Advertised:
Applications close:
Human Resources
11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514
Hours of Operation
Monday - Friday
8 a.m. - 5 p.m.