About the role

Mater Health Services has an exciting opportunity for a permanent part-time, 16 hours per week Administration Officer to provide administrative support to the Central Nursing Office. Required to be available 06:45- 15:15 every Wednesday and alternative Thursdays/Fridays.

Salary range: $35.45 - $39.62 (MCAS3) per hour plus superannuation and salary packaging. 

What you’ll be doing

As an Administration Officer, your role will involve:

• General administrative support for the Central Nursing Office
• Management and screening of incoming telephone calls and emails and escalating as appropriate
• Maintain a high level of discretion and confidentiality, complying with administration, and financial policy and procedures, maintaining accurate, current, and accessible files, including maintenance of records of relevant meetings and discussions
• Continually demonstrate highly developed written communication skills including ability to draft routine correspondence on behalf of the senior management
• Liaising with Nursing Managers/ Nursing Team Leaders to identify staffing deficits
• You will need to have strong engagement with the Nurse Managers of the Hospital you are providing roster relief, casual or agency staff too
• Booking and managing staffing deficits on ShiftMatch and Trendcare
• Editing and approving nursing shifts on Kronos
• Assisting with Central Nursing Manager with onboarding new employee
• Maintaining accurate records, managing electronic and paper files
• Stock ordering of stationary
• Liaising and having a professional relationship with Nursing Agencies for staffing and invoicing purposes
• Receiving and providing handover to the After-Hours Nurse Manager relating to staffing for that hospital
• Assisting Central Nursing employees with general enquires

About you

To be successful in this role you will have the following skills and experience:

• Highly experienced in providing medical administration support would be a great advantage
• A solid understanding of the Nursing structure would be a great advantage
• High attention to detail and accurate data entry skills
• Experience using Kronos Payroll System, Trendcare, Shift Match or similar would be highly advantageous
• Demonstrated ability to multitask and manage conflicting priorities from multiple stakeholders
• Strong computer skills including competence in using Patient Administration systems (or the ability to quickly learn new systems)
• Excellent customer service and interpersonal communication skills
• The ability to work both autonomously and as a part of a team when required

Why join us?

Joining a 10,000+ strong workforce, you will have the opportunity to work for an Australian leader in the field of Health, Education, Research and Foundation, and work with a team who make a real difference to the lives of our patients, consumers and community. You will be a part of a workplace that offers compassionate care in the spirit of the Sisters of Mercy.

• Via salary packaging arrangements allocate some living expenses directly from your pre-taxable income and ultimately increasing take-home pay
• Access to package meal and entertainment expenses
• Access to leading education via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business and venues for Dining/Retail/Travel & Accommodation and Other
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues

Closing date for applications is Friday 5th July 2024.

We will be reviewing and contacting applicants prior to closing date so please ensure you submit your application as soon as possible.