Mater Private Hospital Springfield is looking for an Senior Admin Officer to join the team for 4-8 weeks. This role is designed to provide high quality confidential administrative, secretarial and executive support to the General Manager, Director of Clinical Services and the Manager Support Services Mater Private Hospital Springfield whilst permanent recruitment is undertaken. 

What you’ll be doing

You will provide direct confidential secretarial support to the General Manager, Director of Clinical Services and the Manager Support Services (the MPHS Executive team). You will also meet the below criteria:

• Maintain a calendar of appointments and negotiate time schedules for the MPHS Executive team
• Provide coordination of meetings and functions on behalf of the MPHS Executive team.  Prepare necessary support documents, materials and facilities, including the provision of confidential minute recording
• Examine and prioritise incoming correspondence, papers and reports to determine action.  Prepare appropriate replies for review and endorsement
• Manage incoming telephone calls as required for the MPHS Executive team
• Act as intermediary and liaison between the Director and others dealing with enquires and other delegated matters on a wide range of topics
• Receive and host visitors to and on behalf of the MPHS Executive team
• Prepare concise briefing notes from files, reports and official papers
• Document preparation including spread sheets and presentations
• Filing and maintaining central record files
• Organising functions and events for MPHS
• Ordering of office equipment and supplies
• Processing, tracking and follow up for compliments and complaints for the hospital
• Assist with the coordination of MPHS Volunteers as required
• Maintain an ordered working environment
• Assist with key administration portfolios as directed by the MPHS Executive team (ie organising training and orientation schedules for new employees, assisting with administration of VMO paperwork and setup)

Applications close Tuesday 24 September 2024. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW! 

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage. 

To apply for the ongoing role, please click here: http://careers.mater.org.au/cw/en/job/501655?lApplicationSubSourceID=