We have an exciting, permanent full time opportunity for Senior Administration Officer to join the Mater Young Adult and Mental Health Services team. This role will see you supporting the Administration Manager for the service and be the first point of contact for our leadership team and clinical staff.

Salary range: $36.52 - $40.81 per hour plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits!

What you’ll be doing

In this role you will be responsible for but are not limited to:

• Providing day to day administrative support to the Directors and Senior Manager of the service.
• Supporting clinicians and leaders with daily general administrative tasks as required including but not limited diary management,  payroll, end to end human resources tasks, purchase orders and meetings support.
• Providing relief to all other Administrative functions across the services as required
• Efficiently representing Mater with strong customer focus to clinicians, patients, and visitors ensuring effective communication between various departments within the hospital
• Confidentially prepare leadership, clinician and patient documentation and support other administrative functions such as outlook calendars, photocopying, billing, filing, mail, sending SMS’s, booking transport and interpreters.  
• Provide accurate data entry using various network-based information systems
• Ensure effective, accurate and timely written & verbal communications with staff and clients, with confidentiality, sensitivity and discretion
• Work collaboratively with and across a multidisciplinary team including: Medical, Nursing, Allied Health, Administration, Pharmacy, etc.

About you

We are looking for a professional, experienced Senior Administrator who is adaptable to change, works well in busy environments, with excellent problem-solving skills.

The successful candidate will possess:

• High level customer service, verbal and written communication skills
• Demonstrated ability to provide efficient and effective administrative support, working autonomously taking initiative and ownership for your role and responsibilities.
• Demonstrated ability to communicate effectively with all levels of staff, patients and visitors
• Accurate data entry skills with a high level proficiency in Microsoft Office
• Proven experience in organising and prioritising work effectively within busy, demanding, fast paced environments
• Demonstrated ability and willingness to adapt and learn new systems and changing working processes quickly and efficiently and to work collaboratively to support your peers.
• To be reliable, adaptable, punctual and flexible
• A solution focused, mature, can-do attitude.
• An understanding of medical terminology and/or healthcare systems would be an advantage.

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues

Applications close on Thursday 21st November  2024.
Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.