About the role

Mater Research are looking for a Finance and Trial Administration Officer in the Medical Oncology clinical trial team.  This Maximum-term, part time role will be based at our South Brisbane campus for a six-month contract.

Mater Research (MR) is a world-class institute that is committed to conduct, enable and translate clinically relevant health research. With more than 300 laboratory and clinical researchers working across Mater's hospitals and the world-class Translational Research Institute (TRI), Mater Research is committed to working closely with Mater Health, Mater Education and our growing network of partners to turn scientific discovery into the best possible treatment, care, and outcomes for patients and our broader community.

Salary range: $36.10 - $40.43 per hour plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits!  

What you’ll be doing

The role of Finance and Trial Administration Officer is crucial to ensuring the seamless financial and administrative operations of a clinical trial unit. In this position, you will play a key role in supporting the day-to-day, monthly and yearly financial management of the Medical Oncology clinical trial team. Your responsibilities will encompass invoicing, budget management, accounts receivable, financial systems oversight, and tool management, as well as handling various ad-hoc financial and administrative tasks. Your contributions will help maintain financial integrity, compliance, and efficiency, supporting the successful execution of clinical trials.

Your duties will include (but is not limited to):

• Coordinate and process invoices related to clinical trial activities, ensuring compliance with contracts and service agreements.
• Liaise with vendors and suppliers for timely submission and resolution of payment queries.
• Ensure timely payment of vendor and site invoices and manage any discrepancies or disputes.
• Develop, monitor, and maintain the clinical trial budget, ensuring all costs are tracked and appropriately allocated.
• Ensure all financial activities comply with the approved budget and any modifications are well documented.
• Maintain invoice & revenue register.
• Receivables reconciliation
• Start-up activity support including regulatory submission essential document preparation.
• Post approval HREC & RGO submissions support.
• Set up and maintenance of essential documents and investigator site files (ISF)
• Data collection consistent with delegation, research protocols and level of experience
• Data entry and ensuring that source data is available for source data verification.
• Act as an administrative point of contact for trials and liaising with key stake holders.
• Liaising with external stakeholders to facilitate monitoring activities and follow up items.
• Liaising with external departments to facilitate research activities as required

About you

Knowledge and Skills

• Awareness of the Australian Clinical trial regulatory framework and applicable guidelines such as ICH GCP as adopted by the TGA and NHRMC guidelines for clinical trials.

Qualifications and Experience (essential)

• An equivalent combination of relevant experience and/or education/training
• Certificate IV, degree or advanced diploma qualification
• Experience in an accounts payable/receivable role

Desirable

• Previous finance experience in a research environment

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Applications close on Sunday 27th April 2025. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.