About the role
Mater Pathology is seeking a skilled and proactive Executive Support Officer to support our team. The successful candidate will play a vital role in providing top-tier, confidential support to Mater Pathology’s General Manager. This exciting Permanent Full-Time opportunity is located at our South Brisbane campus, offering a 38-hour work week from Monday to Friday.

Salary: Commensurate with experience plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits!  

What you’ll be doing

• Exercise sound judgement to make appropriate decisions and promptly resolve day-to-day operational issues.
• Maintain strict confidentiality in handling sensitive information and interactions with stakeholders
• Examine, prioritise and determine action of incoming correspondence including email, written correspondence and reports.
• Provide high-level administrative support including diary management, travel bookings, maintaining registers, credit card reconciliation and catering.
• Act as intermediary between the Mater Pathology and stakeholders, effectively managing enquiries through interception, screening and redirection as appropriate in a professional, timely and respectful manner.
• Research, collate and draft information into appropriate reporting formats as necessary for decision making purposes and presentation to various forums.
• Prepare high-quality written correspondence and reports for dissemination to staff and key stakeholders employing effective written communication and ensuring timely delivery.
• Organise meetings and workshops, prepare agendas, distribute meeting papers, take minutes and follow up on relevant actions.
• Maintain an effective document management system for storing confidential documents.
• Promote process improvement, manage workflow, provide clarity on procedures for the administrative team.
• Manage the flow of information to ensure seamless communication.
• Maintain internal and external stakeholder relationships. 

About you

You will have at least five years previous administrative experience, ideally in an Executive Support role. 

• High level facilitation and influencing skills along with strong decision-making skills with the ability to set, manage and implement priorities
• Experience in a healthcare or hospital setting, preferably in a business support or related hospital support role
• Significant, proven experience of identifying, developing, establishing and maintaining robust relationships with both internal and external stakeholders
• Ability to create and develop collaborative work environments where trust, integrity and open communication are valued

Why join us? 

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Applications close on Sunday 22nd June 2025. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW! 

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.