About the role

We’re seeking a dynamic and experienced admin professional to step into an Administration Coordinator role for a 3.5-month relief period. This is a fantastic opportunity to gain valuable leadership experience, contribute meaningfully to high-performing teams, and further develop your skills in a fast-paced and supportive environment.

The successful applicant will cover the roles of 3 Administration Coordinators as they take leave consecutively.  The areas will include Parent Education, Bookings and Pre-Admissions Team, Inpatient Administration Team and the PAC, Birth Suite and Main Reception Team.  The role is well supported by the Administration Manager and fellow Admin Coordinators at MMH.

Salary: Commensurate with experience plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

• Coordination of administration rosters and staffing for large teams
• Assist the Administration Manager in providing leadership and mentorship to the administration team, fostering a culture of collaboration and excellence 
• Develop training programs, facilitate knowledge sharing, and champion best practices for efficient administrative operations 
• Oversee the implementation and maintenance of administrative procedures, operational manuals, and work practices 
• Act as a point of contact for administrative matters for the team and provide expert guidance and support 
• Identify opportunities for process enhancements and lead initiatives with approval to implement changes 
• Provide guidance and support to admin team members, ensuring they have the necessary skills and knowledge to perform their roles effectively 
• Identify, report, respond to and rectify workplace health and safety (WHS) concerns from within own reporting structure 

About you

• Ability to work independently in an agile and fast-paced environment, managing multiple priorities effectively 
• Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely 
• Strong analytical and problem-solving skills, with a proactive approach to identifying and addressing issues 
• Strong attention to detail, ensuring accuracy and completeness in all documentation and processes, while maintaining a practical approach to avoid perfectionism that could hinder progress 
• Knowledge and experience in a hospital environment with understanding of financial implications to public and private funding

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Applications close on Sunday 10th August 2025. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.