About the role

Mater’s Board and Company Secretary are looking for an Executive Support Officer to join the team. Supporting our Company Secretary, this is a part time (20 hours per week) max term 12-month contract based at our Newstead office.

Salary range: $45.81 - $50.47 per hour plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

The Executive Support Officer will play a crucial role in providing high-level and confidential support to the Company Secretary, ensuring the efficient working of the Mater Misericordiae Ltd (MML) Board, Board Committees, subsidiary company Boards and Company Secretariat function. Working as part of our dedicated Executive administrative team, you will contribute to maintaining organisational alignment and supporting the strategic goals of the company.

You will achieve this by:

• Acting as an additional point of contact for Directors and Committee members, handling Board administration
• Coordinating Board and Board Committee meetings, including preparing agendas, collating reporting, and following-up actions
• Maintaining Board and Board Committee meeting calendars and work plans
• Delivering high-quality and confidential administrative support to the Company Secretary, Board and Board Committees

About you

You will have:

• Demonstrated knowledge and experience working closely with Boards or Board Committees
• Highly developed organisational skills, including prioritisation and handling multiple deadlines
• Ability to work autonomously with attention to detail and problem-solving skills
• Ability to maintain strict confidentiality
• Flexibility to adapt to varying workloads during peak meeting periods
• Proficiency in facilitation, influencing, and decision-making
• Proven experience in building and maintaining collaborative relationships with internal and external stakeholders
• Excellent written communication skills for drafting correspondence and communications and (where required) minutes
• Advanced skills in Microsoft Office applications and various system applications for effective secretariat and administrative support

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Enhance your expertise and credentials with exclusive discounts on postgraduate certificates through our university partnerships
• Discounted food and beverage at various campus cafés and coffee venues

Applications close on Thursday, 27th March 2025. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.