Address:

Procurement Services Bureau
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov

Salary:  $72,000.00

Grade: 22

Closing Date: 07/08/2024

Open to All Arizona State Employees

Are you good at negotiating purchasing contracts? Are you experienced in the procurement field? This position is perfect for you.

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire a detail-oriented strategist who can establish sourcing solutions. This position develops, prepares, evaluates, makes recommendations, and awards highly complex solicitations following Federal and State laws, rules, regulations, and The Arizona Procurement Code. Compiles and prepares solicitation documents including, Requests for Proposals, Invitations for Bids, and Leases. Assists management by formulating sourcing strategies based on current spending and requirements, supply challenges, and marketplace conditions. Coordinates with various Agency institutions or divisions to identify current and future needs based on strategic goals or objectives and employs a suite of lean tools to ensure activities align with business strategies, statutes, policies, best values, and total costs for the state.

- Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals/Invitations for bids in accordance with the Arizona State Procurement Code
- Works with subject matter experts to gather and assess business requirements, i.e., conducts market research, analysis, and benchmarking
- Negotiates contractual agreements with vendors and prepares award documents and holds post-award meetings
- Conducts contract administration activities once procurement actions are established to ensure, but not limited to compliance with ADCRR policies, procedures, contractual requirements, and vendor performance/reporting
- Prepares, develops, and writes correspondence
- Handles multiple complex annual contracts and tasks simultaneously
- Reviews incoming requests from program areas for appropriate procurement actions for the format, adherence to specifications, contract procedures, and legality as assigned
- Serves as the primary point of contact for vendors on contractual matters
- Acts as a resource for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues
- Establishes and manages professional relationships with vendors and internal stakeholders
- Conducts on-site inspections in conjunction with Requests for Proposals
- Interprets, trains, and provides administrative and technical support to ADCRR staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements
- Utilizes data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/return on investments
- Represents the Procurement Services Unit (in-house, with other State agencies, political subdivisions, or private entities) as requested and related to areas of responsibility
- Studies bulletins, articles, and other literature and attends professional development events to gain industry best practices
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- State and Federal statutes and rules related to government procurement activities and contract administration
- Best practices to determine appropriate sourcing strategies/methods
- Effective solicitation and negotiation techniques
- Supply chain, logistics, and resource management
- Methods of conducting research
- Establishing and maintaining interpersonal relationships
- Budget development and expenditure control
- Personal computers and various software applications
- General accounting practices as they relate to contracts and vendors
- Sources of supply, local markets, and price trends

Skill in:
- Verbal and written communication
- Public speaking for effective customer/vendor relations for contract negotiations and dispute mediation
- Project management and organizational techniques
- Analytical and problem-solving negotiation for bid protest resolution and contract claim resolution
- Understanding and explaining contract/procurement policies, procedures, and processes
- Interpreting business issues
- Providing sound recommendations, solutions, and best practices
- Negotiating contractual terms and conditions

Ability to:
- Develop and implement highly complex procurement operations and strategic sourcing strategies
- Make decisions, analyze and summarize data related to comprehensive contracts
- Deal with several complex tasks simultaneously
- Prioritize work assignments
- Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
- Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

Bachelor’s degree in business, public administration, accounting, finance, purchasing, or three (3) years of professional procurement experience negotiating contracts

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.