Procurement Section

Phoenix Location

Salary: $50,000 -$55,000 

Grade: 19

Closing Date: 10/06/2024

• This position is responsible for procuring commodities and services requested by ADE programs statewide within delegated procurement authority and according to policies and procedures.
• The responsibilities include preparing and issuing informal solicitations for commodities and general services, documenting the receipt of goods and services, entering requisitions and processing purchase orders with the State's e-procurement system.
• Rare in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

• Receive, review for accuracy, input, process, and track purchasing requests for assigned commodities and services, analyzing requests against available contracted items
• Research for applicable Statewide contracts
• Confirm accuracy of National Institute of Governmental Purchasing (NIGP), cost allocation and other necessary accounting codes for which purchases will be charged against
• Issue purchase orders for assigned commodities and services
• Conduct small dollar purchases up to delegated procurement authority in accordance with Procurement Code and appropriate policies and procedures
• Maintain and compile accurate records within designated database(s).
• Create new reports and update and generate reports as requested by Chief Procurement Officer, Procurement Services Supervisor, and/or department management
• Perform vendor outreach and provides technical assistance to both internal and external customers
• Conduct procurements to include preparation, evaluation, and of informal solicitations
• Upon contract award, conduct contract administration duties to include amendments, extensions, and/ or assignments

Knowledge in:
• State and federal statutes pertaining to procurement
• Arizona Procurement Code
• Basic purchasing and contract processes
• Accounting structures
• Negotiation techniques

Skills in:
• Excellent customer service
• Written and oral communication
• Navigating eProcurement systems
• General office skills
• Problem-solving and trouble shooting
• Intermediate skill in using Microsoft Word, PowerPoint and Excel

Ability to:
• Read and interpret policies and procedures
• Work well under pressure
• Work as a member of a team
• Communicate effectively

Preference will be given to those applicants with:
• Administrative experience in purchasing, accounting, budget, personnel, or a related field
• Professional certification such as a Certified Public Purchasing Buyer (CPPB) from a professional purchasing organization

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.