Address:

701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov/

Salary:  $49,140.00

Grade: 19

Closing Date: 10/11/2024

Are you an experienced Administrative Assistant? Have you worked in a Correctional environment? Be part of our professional Contract Beds team. Apply today!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire a master multitasker with excellent communication skills. This position provides high-level administrative expertise with a broad scope and complexity of work assignments to support the Contract Beds Administrator as well as the private prisons. Ensures implementation and evaluation of agency goals and objectives. Serves as the bureau’s liaison for fleet. Conducts Arizona Criminal Justice Information System (ACJIS) reports for all negative law enforcement for private prisons, religious/statewide volunteers, contractors, and those from the Operations Assistant Director. Acts as a backup to the ACJIS Security Officer for the agency and is responsible for providing technical guidance to the statewide ACJIS operator.

- Completes ACJIS reports for statewide volunteers, contracts and private prisons
- Provides technical guidance and assistance to statewide ACJIS operators and private prisons
- Oversight of general office duties performed by assigned subordinates to include, research and data compilation of reports and special projects
- Researches and responds to a wide variety of issues to include accurate tracking of projects and correspondence
- Researches and prepares position papers and comprehensive reports
- Responsible for submitting and completing the bureau’s billing and purchases through the appropriate software
- Completes quarterly fixes asset inventories
- Coordinates and facilitates meetings and calendar events
- Drives on state business
- Performs other duties appropriate to the assignment

Knowledge of:
- State, federal, and departmental rules, policies, regulations, and procedures
- Personnel allocation
- Organizational chain-of-command
- Development and implementation of operating processes and procedures
- Good management principles
- Program planning
- Detailed office practices and procedures
- Computers, associated software, equipment and access procedures
- Arizona Correctional Information System (ACIS), Local Area Network (LAN) / Wide Area Network (WAN) Systems, and various computer software applications

Skill in:
- Verbal and written communication
- Building and maintaining positive interpersonal relationships
- Business English
- Research and data collection
- Organization
- System concepts and development
- Implementation and evaluation/assessment of agency goals and objectives
- Providing guidance and expertise in the development and implementation of projects

Ability to:
- Adapt to changing priorities and management styles
- Maintain a high degree of tact and diplomacy
- Maintain confidentiality
- Understand and prioritize many comprehensive in-depth work processes
- Analyze situations and make sound decisions
- Interpret, communicate, and apply ADCRR policies, rules, and regulations
- Develop and standardize processes and systems
- Work in a prison environment

Prefer four (4) years of administrative experience

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADC Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.