Address: 150 N. 18th Avenue
Phoenix, AZ 85007

Salary: $56,100 

Grade: 20

This position leads the statewide effort for NAS surveillance. Under the oversight of the Surveillance and Program Managers, this position leads surveillance activities by reviewing reported cases, completing medical chart reviews for missing or incomplete cases, and classifying cases according to ADHS and CSTE definitions, as applicable.

This position is responsible for medical chart review and abstraction for the Arizona Birth Defects Monitoring Program, specifically focusing on neonatal abstinence syndrome (NAS) and substance exposed newborns (SEN). This position will support birth defects surveillance; and perform birth defects case abstraction as needed.

Primary duties include medical chart review, determination of applicable diagnoses through medical chart analysis and interpretation, abstraction of details, and case entry into the appropriate database.

Review of health records; to ascertain necessary information requires understanding of medical terminology, and attention to detail to accurately determine specific diagnoses.

This position may: assist with chart access requests, travel to facilities, conduct data quality reviews, participate in related meetings, and perform other related tasks as assigned.

Previous experience, knowledge, and/or understanding of medical records, medical terminology, medical coding, substance exposure, and/or working in a medical setting preferred.

Review medical charts and complete NAS and Birth Defect(s) cases in MEDSIS or other database.
Actively participate in NAS workgroups and grantee meetings, and appropriately represent ABDMP at NAS-related meetings, as requested.
Assist in writing and submitting grant reports and updates, meeting grant deliverables, and facilitating program activities in relation to NAS funding.
Other duties as assigned as related to the position.

Knowledge of:
-Standard medical records, medical terminology, and medical coding;
-Substance exposure and/or substance use/abuse;
-Neonatal abstinence syndrome and/or perinatal substance use;
-Basic anatomy and physiology;
-Pathophysiology, dysmorphology, and/or a basic understanding of birth defects.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies

Skill in:
- Medical chart review;
- Medical chart interpretation;
- Medical record navigation/understanding;
- Written and verbal communication;

Ability to:
- Process medical chart details and apply to specific case classifications;
- Interpret abstract information and process into specific case details;
- Ability to use complex thinking in determining applicable diagnoses through medical chart analysis and interpretation;
- Ability to work independently and as part of a team.
- Ability to represent the Program in meetings.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Background in any medical setting; understanding of NAS/SEN and basic understanding of birth defects.

Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award-winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing Tammy.Kaczmarek@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.