ARIZONA STATE HOSPITAL

Address:  501 N. 24th Street Phoenix, AZ 85008

Salary: $76,300 

Grade: 23

Closing Date: Open Until Filled

This position serves as part of the Arizona State Hospital. Under the general direction of the Division Finance Manager (DFM) this position provides budgetary and financial expertise, leadership, and oversight on all budget matters for the division and programs in which it is assigned. The position directs all budgetary activity for the division it supports and provides leadership to indirect subordinate Budget and Financial Analysts. This position may act as the DFM during absences and will share the responsibilities for the planning, directing, and execution of the budgetary services for the Agency.

The position provides leadership and oversight on all budgetary and financial matters for its assigned division/programs including development of program, bureau, and division budgets; forecasting revenues and expenditures; compiling monthly budget reports; monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, and contractual activities; conducting monthly budget meetings with Assistant Directors and/or Bureau Chiefs; ensuring fiscal and budgetary accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies; supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; strategic planning; and leading indirect subordinate staff. This position will: work with leadership and indirect reports to educate, empower, and build succession plans mitigating risk to the agency while building skill sets that will provide opportunities for growth and advancement; develop, review, and evaluate budget policies and procedures; plan, organize, and execute internal controls/reconciliations; review and analyze new or proposed legislation to determine fiscal and organizational impact; research, analyze, evaluate and makes recommendations involving complex budget and financial management issues; complex agency wide technology project fiscal analysis; and ensure established standards of continuous quality improvement as well as Agency policies and procedures are met.
This position will also assist in coordination of the development and submission of the Agency's proposed annual budget to the Joint Legislative Budget Committee (JLBC) and Office of Strategic Planning and Budget (OSPB). Responsibilities include: development of supplemental budget submissions and decision packages; evaluation of potential legislative changes. As technology changes this position will be required to learn and adapt to new software related to data reporting and dashboards.

− Develops strategic financial plans and provides highly complex technical assistance regarding financial matters and systems to key programmatic staff and various levels of leadership throughout the year.
− Provides leadership, mentoring, coaching, guidance and training to subordinate staff
− Manage and oversee reconciliations of accounts, general ledgers, and ad-hoc analysis, recommend cost allocation methodologies, and identify cost-savings and revenue maximization opportunities
− Monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations and contractual activities
− Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and any and all applicable State and Federal Regulations. Identify potential internal control weakness, and recommend/implement potential solutions.
− Recommend and implement process improvements within the Budget area to further improve the quality and timeliness of services. Continually review fiscal controls along with accounting policies and standard work to ensure accuracy.
− Identify, research, review, analyze and establish possible impacts of proposed/pending federal and State legislation, policy changes, or funding modifications for assigned areas.
− Assist in coordination of the development and submission of the Agency's proposed annual budget and completion of complex agency wide technology project fiscal analysis.
− Other duties as assigned as related to the position

Knowledge
− Generally Accepted Accounting Principles.
− Principles, concepts, practices methods and techniques of governmental accounting, internal control structures, and fiscal management.
− State of Arizona Accounting Manual.
− State government processes.
− State budget and legislative processes.
− Federal and State laws, regulations, and policies that govern the programs administered.
− State financial systems including AFIS, APP, and HRIS.
− Grants Administration and contract management.
− Management, leadership, and motivational techniques.
− Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.


Skill
− Multiple leadership and supervision techniques including interpersonal skills, and building and maintaining professional working relationships and emotional intelligence.
− Analysis, interpretation and communication of financial data, and techniques to accurately maintain accounting data via various financial systems and Business Intelligence tools.
− Problem solving and critical thinking.
− Budget development, management, and forecasting.
− Communication and social perceptiveness, both orally and written.
− Tailoring complex financial information to non-financial audiences.
− Problem resolution and negotiation.
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Ability
− Analytically and logically resolve issues and interpret findings, and arrive at sound, accurate judgments and decisions.
− Produce high quality deliverables, under short time constraints, for a sustained period of time.
− Synthesize large volumes of information.
− Analyze financial data.
− Lead, motivate, and manage various levels of professional staff.
− Develop productive working relationships with various levels of staff throughout the Agency.
− Utilize human capital and material resources efficiently and effectively.
− Support a diverse multi-cultural workforce that reflects the community, promotes equal
opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

The ideal candidate will have:
− Bachelor's degree in Accounting, Finance, or related field and 5 years of experience in developing and monitoring budgets, revenue and expenditure forecasts, governmental accounting, and extensive experience using spreadsheet and database systems.
− Master's degree may substitute for one or two years of required experience.

− Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any
required driver training (See Arizona Administrative Code R2-10-207.12).

- A State Hospital employee must be able to obtain a valid Level One Fingerprint Clearance Card pursuant to A.R.S. § 41-1758.07.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 220-6462. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

• If you have any questions please feel free to contact Peyton Gavlick at peyton.gavlick@azdhs.gov for assistance