Address:  1110 W Washington, Suite 500
Phoenix, AZ 85007

Salary: $19.4691 - $26.4424 Hourly 

Grade: 20

Closing Date: October 16, 2024

This position is responsible for assisting with the overall management of wildland training and qualification systems. Provides prompt, ongoing systems maintenance functions as required by data entry software. Coordinates the activities of Arizona Department of Forestry and Fire Management (DFFM) personnel and State Cooperators relative to the National Wildfire Coordinating Group (NWCG) Red Card Qualification Committee to ensure efficient work-flow in fulfillment of unit goals. Trains new operators in the use of Incident Qualification System (IQS), Interagency Resource Ordering Capability System (IROC), NWCG publications and state policies and procedures. Develops, updates, and monitors the use of data entry instructions. Chair meetings to analyze and evaluate personnel experience, compliance to state requirements, and readiness for advancement.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, shall be performed within Arizona.

• Administration of Arizona DFFM Wildland Qualification Review Committee through scheduling and chairing meetings, maintaining bylaws, and assuring committee is adequately staffed with interagency fire department and AZ DFFM members.
• Maintains qualification committee minutes and posts to Division's website.
• Maintains State Forestry and Cooperative Agency Firefighter Training Records and the Incident Qualification System Database. Prepares National Incident Qualification Cards for Arizona DFFM and Arizona State Cooperator Agencies. Trains and indirectly supervises, reviews and coordinates agency and cooperator personnel on local IQS system maintenance.
• Designs new work methods to fulfill unit goals or increase performance for data entry operators. Provides education and ongoing support for end users and the maintenance of IQS/IROC entries at the local level.
• Administration of Arizona DFFM All-Hazards Qualification Committee through scheduling and chairing meetings, maintaining bylaws, and assuring committee is adequately staffed with interagency fire department and AZ DFFM members.
• Maintains qualification committee minutes and posts to Division's website.
• Maintains State Forestry and Cooperative Agency All Hazards Training Records and the IQS Database. Prepares AZ State Incident Qualification Cards for AZ DFFM and AZ State Cooperator Agencies.
• Initiates state policies and maintains official training records. Provides systems management oversight and technical expertise on policy implementation for the committee implementing the Minimum Experience Guidelines for All-Hazards Qualifications policy.
• Provides subject matter expertise to the state fire management officer, fire staff, dispatch center, and cooperators regarding interpretation of current qualifications and readiness for deployment.
• Drive on State business.
• Other duties as assigned.

Knowledge of:

• The application of AZ DFFM Wildland and All-Hazards training and qualification policies; such as the Chain Saw Program (SOG-801)
• Minimum experience requirements for Red Card Certification (SOG-804), and the minimum experience guidelines for All Hazards Qualifications (SOG-708)
• Operational understanding of the by-laws for the All-Hazards and Wildland Qualification Review Committees
• Grounded in FEMA and NWCG Publications that relate to training and qualifications; such as the National Incident Management System: Wildland Fire Qualification System Guide (310-1); the Field Manager’s Course Guide (901-1); Interstate Incident Management Team Qualifications System (IIMTQS) Guide, and the NWCG, FEMA, AHIMTA, & USCG position task books
• Current practices to submit NWCG Course Nomination Forms scheduled inside and outside the region to apply for Incident Management Teams, to put nominations in for State and Regional Priority Training Programs

Skills in:

• Auditing of training and qualifications records
• Maintaining the infrastructure of the Incident Qualification System (IQSweb) to match the Arizona DFFM qualification requirements
• IROC and IROC Administrative Account
• Microsoft Office (Word and Excel); Google Suite; Adobe Professional
• Interpersonal Relationships.
• Public speaking to include both small and large groups of people
• Conducting training and presentations with the ability to prepare user documentation and training materials
• Creative thinking in developing situations
• Planning, organizing and directing a variety of activities

Ability to:

• Manage multiple tasks, produce accurate and timely documents and reports
• Adapt behavior and work methods in response to new information, changing priorities, or unexpected obstacles to produce quality detailed work within tight time frames
• Provide great customer service and technical support to internal and external customers
• Administer and coordinate the work of others
• Analyze and identify problems and implement an effective course of action
• Communicate effectively both written and verbally
• Review and evaluate documents and certificates to ensure state standards are met
• Work Independently
• Resolve complaints and address requests for appeal relating to committee findings
• Work across organizational districts and collaborate with a variety of managers
• Create, review, revise and implement Wildland and All Hazards policies
• Manage time efficiently
• Effectively work as member of a committee or work group
• Drive on State Business

Experience with IROC and IQS

A valid Arizona Driver's License.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program, learn more at hr.az.gov/family-leave-expansion).
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition reimbursement eligible after one year of employment

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.

Enrollment eligibility will become effective after 27 weeks of employment.

The current contribution rate is 12.29%

If you have any questions please feel free to contact Morgan Lee at mlee@dffm.az.gov for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 771-1457. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.