Address:

Occupational Health Unit (OHU)
Arizona State Prison Complex (ASPC) – Tucson
10000 South Wilmot
Tucson, Arizona 85734

Salary:  $37,200

Grade: 13

Closing Date: 10/18/2024

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to assist the Occupational Health Nurse (OHN) in ensuring a safe and healthy work environment. This position will be responsible for all administrative duties concerning the management of confidential occupational health records and assisting the OHN in their day-to-day nursing tasks.

- Schedules and organizes the work flow for the occupational health unit (OHU)
- Handles confidential matters regarding employees and the agency
- Prepares files for new hires
- Assists the OHN in responding to client requests and needs, such as phone calls, emails, notifications, and written documents delivery
- Data entry and daily processing of occupational and non-occupational injury reports
- Assists in the maintenance of confidential occupational health medical records for active and inactive employees and prepares new files for new hires
- Enters data and daily processing of occupational and non-occupational injury reports, including assisting the OHN on follow-up, and processing of Family and Medical Leave Act (FMLA), Temporary Work Assignment (TWA) and Modified Duty
- Maintains weekly statistics reports regarding FMLA and TWA
- Schedules and organizes the business workflow of the Occupational Health Unit (OHU)
- Gathers medical records following employee requests, and compiles information to update technical manuals
- Provides technical assistance and information to the general public and immediate staff according to Department procedures
- Conducts research regarding verification of bills and processes invoices for proper payment
- Sorts incoming and outgoing mail
- Maintains the inventory of equipment and supplies
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Principles and practices of administration and office management to include field OHU clinical setting
- Report generation, including style and format
- Confidentiality of medical records and files management
- Computer usage and various software programs (Microsoft Office and Google Suite)
- Operation and maintenance of standard office equipment
- Agency policies and field OHU procedures and reporting requirements

Skill in:
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Organization
- Typing and computer usage
- Business English, including grammar, punctuation, and proofreading
- Preparing and editing reports and correspondence

Ability to:
- Learn administrative and management of operations under supervision
- Analyze and summarize confidential data and statistical reports
- Create spreadsheets
- Plan, coordinate, prioritize, and resolve routine problems
- Work in a prison environment

- Minimum one (1) year of work experience in administrative tasks
- A combination of training and experience in administrative areas

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADC Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.