Address:  800 W Washington Street, Phoenix, AZ  85007

Salary: $22.3702 per hour

Grade: 19

Closing Date:  November 26, 2024

This position reports directly to the Accounting Supervisor I and is the primary position responsible for processing payroll for the ICA. The successful candidate will utilizes various state and ICA systems to perform research, analyze data, perform reconciliations, and identify and report inconsistencies and errors. They will also Assist with several seasonal activities, including physical inventory, processing annual tax filings, and reviewing self-insurance applications.

This position is for ICA employees only.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Use automated accounting systems and other agency applications to retrieve data; analyze information; track encumbrances, revenues and expenditures; perform daily, weekly and monthly financial reconciliations; and, identify and report inconsistencies and errors.

Analyze and approve Accounts Payable and Accounts Receivable fiscal transactions. Verify the propriety of supporting documents, and transaction data entered into APP and AZ360. Track operating metrics and report results at the daily operations huddle.

Process ICA's payroll for up to 225 authorized FTE's. Time and attendance records distribution to divisions. Collect data, audit/code and attendance reports and exceptions; research and resolve payroll discrepancies. Flag and compute for payroll entry: LWOP, FMLA, FLSA compensatory/OT, industrial injury calculations for leave, compute and process donation of annual leave. Process supplemental payroll and hand-writes. Respond to inquiries from management, research, and resolves discrepancies / problems.

Assist with the annual asset physical inventory.

Knowledge:
Generally Accepted Accounting Principles (GAAP).
State of Arizona Accounting Rules and Technical Bulletins.
State Procurement rules.
State of Arizona Personnel Rules.
ICA Policies and Procedures.
ICA Accounting Policies and Procedures.
The principles, concepts, practices, methods and techniques of government accounting and internal control structures.
Financial research methodologies.
The State’s automated accounting and purchasing systems.
Current computer software applications and technologies for communication, spreadsheets, presentations, Internet, and word processing.

Skills:
Research and analysis.
Analyzing and interpreting financial reports and information.
Effective oral and written communication.
Problem solving.
Understanding and operating computer software and programs.
Accounting and budgeting.
Time and work management.

Abilities:
Communicate effectively both orally and in writing.
Analyze, interpret, and solve issues.
Perform less-complex financial analysis and apply accounting principles and precedents to particular set of facts.
Communicate financial information to internal and external users verbally and in writing.
Manage workload and prioritize work.
Form effective working relationships with peers, internal and external customers, and policymakers.
Make sound judgments and decisions.
Recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

A minimum of 5 years years work experience as an Accounting Specialist or Accountant I, or equivalent experience or education.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.

If you have any questions, please feel free to call 602-542-5559 or email HR@azica.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.