Address: 1110 W. Washington Street, Phoenix, 85007

Salary:  $35K-$40K

Grade: 15

Closing Date: Open Until Filled

This position performs administrative duties necessary for the function of the Surface Water Protection Section, including supporting three managers and two units. Regular tasks include scheduling, answering email and phone inquiries, records management, data entry and management, creating and updating visual work management tools such as Trello, establishing and updating standard operating procedures, performing purchasing and billing tasks, and other administrative functions to support the section's programs.

This position may be available for remote work within Arizona (1 days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Program Manager Support: Manage calendars, schedule and coordinate meetings, keep meeting minutes, follow up on action items, perform research, draft communications, proofread documents, perform document and file management, create and update visual work management tools, track spending.
  
• Administrative Tasks: Perform data entry and data management, perform document and file management, handle records requests, handle mail, create and update standard operating procedures.
• Business and Finance Tasks: Assist with preparation of travel paperwork, perform purchasing and billing processes, support management of grants and contracts.
• Public Communications: Address inquires and complaints from external parties.
  
• Other duties as assigned as related to the position.

• Knowledge of: the principles and practices of administration and management; agency or program rules, regulations, operating procedures; LEAN concepts, principles, and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources.
• Skills in: time management; gathering and organizing facts, information, and data; maintaining files and records; completing tasks accurately and quickly; effective verbal and written communication; providing customer service; developing standardized documentation; use of common computer software such as G-Suite/Workplace and Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Ability to: plan, organize, and prioritize tasks; work under pressure meeting deadline; adapt to changing assignments and priorities; work as a team player within several teams; establish and maintain effective and positive working relationships with agency staff and the public; learn new software and tools quickly; solve problems; exhibit personal initiative; communicate with tact, diplomacy, and appropriate timely information; effectively interact with a wide range of internal and external customers; work independently with minimal supervision; learn and apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving.

• Two years responsible administrative experience

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.