SUPPORT SERVICES
3003 N Central Ave Phoenix, AZ 85012

Salary: $20.9000 HRLY/$43,472.00 Salary 

Grade: 19

Closing Date: June 16, 2025

Under general supervision, this position is responsible for procuring commodities and services requested by DCS offices statewide up to his/her delegated procurement authority and in accordance with policies and procedures. This position prepares and issues informal solicitations for commodities and general services. Responsible for documenting the receipt of goods and services. Participates in LEAN processes to create efficiencies for the Department. Provides status updates to end users and Procurement management.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Receive, review for accuracy, input, process and track purchasing requests for assigned commodities and services, analyzing requests against available contracted items. Confirm accuracy of NIGP, cost allocation and other necessary accounting codes for which purchases will be charged against. Issue purchase orders for assigned commodities and services.
  
• Conduct small dollar purchases up to delegated procurement authority in accordance with Procurement Code and appropriate policies and procedures.
  
• Conduct procurements to include preparation, evaluation and of informal solicitations, Request for Quotes (RFQs). Upon contract award, conduct contract administration duties to include amendments, extensions, and/or assignments. When assigned, assist in the preparation, issuance, evaluation and award of formal solicitations, Request for Proposals (RFPs) and Invitation for Bids (IFBs).
  
• Responsible for ensuring maintaining and compiling accurate records within designated database(s). Updates and generates reports as requested by Purchasing Supervisor, Procurement Manager, and/or department management. Performs vendor outreach and provides technical assistance to both internal and external customers.
  
• Assist in the administration of the Departments Procurement Card (P-Card) program, as assigned, to include application, card issuance, training, and compliance activities.
  
• Other duties as assigned as related to the position.

Knowledge of:

• State and federal statutes
• Arizona Procurement Code
• Basic purchasing and contract processes
• Negotiation techniques
  

Skills in:

• Customer service
• Written and oral communication
• Microsoft Office suite of products
• eProcurement systems
• General office skills
• Basic problem-solving

Ability to:

• Read/write/interpret policies and procedures
• Work well under pressure
• Work as a member of a team
• Communicate effectively
  

Minimum three years experience equivalent to that or above the Administrative Assistant III or Procurement Associate level in such fields as purchasing, accounting, budget, personnel or related administrative field is preferred. Professional certification such as a Certified Public Purchasing Buyer (CPPB) from a professional purchasing organization is preferred but not required.

Must be able to secure and maintain clearance from DCS Central Registry.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
  
• Top-ranked retirement and long-term disability plans
  
• 10 paid holidays per year
  
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
  
• Sick time accrued at 3.70 hours bi-weekly
  
• Deferred compensation plan
  
• Wellness plans
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-3141 or by email at ADA@AZDCS.GOV.   Requests should be made as early as possible to allow time to arrange the accommodation.  Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at 602-255-2903 or by email at recruiting@azdcs.gov.  The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.