Address: 4310-CONSTRUCTION & MATERIALS
1221 N 21st Ave
Phoenix AZ 85009

Salary: $42,190 - $52,190 
Anticipated Salary: $47,190

Grade: 17

Closing Date: July 10, 2025

This position will provide support and perform a variety of administrative functions for the Construction Group. This position will assist with processing purchase orders and receipts in the
Arizona Procurement Portal as well as organizing and sorting deliveries and mail.

Will serve as the group's direct bill program liaison and assist employees with booking instate and out of state travel. Will be a proxy for AZ360 timesheet functions and will maintain the group's labor distribution profile database.

Will maintain office equipment inventory and be the contact person for requesting service or repairs. Works closely with the Materials and Construction ASO with interview preparations and processing new hire paperwork.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Performs a variety of administrative tasks including but not limited to organizing and delivering mail, answer phones, opening the front door for guests, making copies and keeping the copy room areas tidy and stocked.

Serve as the direct bill liaison; submitting direct bill requests for employees, making hotel reservations, and working with the contracted travel agency to book airfare with a department ghost card.

Assist the procurement specialist with processing orders, creating receipts, and filing paperwork. May need to drive a State vehicle to deliver orders to other offices.

Assist employees with AZ360 including creating and approving timesheets as needed as well as coordinating with Payroll to ensure the units labor distribution profiles are accurate.

Assists the ASO with interview preparation and processing new hire paperwork.

Other duties as assigned as related to the position.

Knowledge:
- Business office management and best practices.
- ADOT's procurement procedures and the AZ Procurement Portal.
- AZ360 personnel program.
- ADOT direct bill program.

Skills:
- Organizing and tracking information and files.
- Multitasking and adapting to daily changes.
- Communicating, written and oral, effectively with various employees, vendors, contractors, and citizens.
- Various computer software programs such as Google Workplace and Microsoft Office.

Ability:
- Manage changing priorities and tasks.
- Manage work independently and complete tasks with little oversight.
- Give and receive constructive feedback in a professional manner.

Work experience as an administrative assistant 2 or equivalent position.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.