Address: 1110 W. Washington Street, Phoenix, AZ 85007

Business & Finance

MISSION PARTNERS DIVISION

Salary: $50K-$55K 

Grade: 19

Closing Date: Open until filled

The Administrative Services Officer 1 (ASO1) - Purchasing Specialist is part of the Purchasing team and will collaborate with the Business & Finance team to simplify, develop, and participate in a variety of administrative and business management functions. The Purchasing Specialist will be responsible for providing support to program management and working with one or more Divisions within the Agency. The Purchasing Specialist will utilize the agency's procurement, budget planning, and financial systems. The ASO1 is responsible for ensuring that the quality of the work is acceptable, accurate, and that deadlines are met.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). 

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Analyze and process purchase related requests; manage encumbrances, budget and other related division fiscal/business requests.
• Follow state and agency policies for all applicable purchase requests, including credit card use.
• Use the procurement system for review and entry of all requisitions, which includes determining appropriate contracts.
• Manage the planning and financial systems for review, planning, performance and entry of all budget, which includes determining the appropriate funding codes and sources.
• Ensure the standard work is followed, the quality of the work is acceptable and accurate, and all deadlines are consistently met.
• Analyze and ensure invoices are moved forward for payment.
• Assist with helping the agency receive timely and accurate invoices.
• Contribution to the team’s standard work management.
  

• Associate of Science Degree in Business, Finance, Accounting, or other related field.
• Minimum two (2) years responsible administrative experience equivalent to or above the Administrative Assistant Ill level in such fields as personnel, budget analysis, purchasing, accounting, data processing or related administrative activities.
  

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

• 10 paid holidays per year.
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees.
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits.
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability.
• An incentivized commuter club and public transportation subsidy program.
• We promote the importance of work/life balance by offering workplace flexibility.
• We offer a variety of learning and career development opportunities
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.