State Procurement Office (SPO)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 1400 W Washington St., Phoenix, AZ 85007

Salary: Up to $105,000.00  

Grade: 26

Open Until Filled

The Arizona Department of Administration (ADOA), State Procurement Office (SPO) is seeking an experienced and highly motivated EPS Procurement Manager to strengthen its limited delegation/small agency support program. This pivotal role will provide comprehensive oversight of current solicitations and lead complex projects specifically designed to support limited delegation and small agencies throughout Arizona.

As the Subject Matter Expert for small agency support, you will spearhead high-complexity special contract projects, serving as the primary procurement officer and point of contact for approximately 40 limited delegation/small agencies. In certain instances, you may even act as the Chief Procurement Officer for smaller agencies. Your responsibilities will include providing essential training and mentorship to procurement officers, meticulously monitoring procurement processes to offer constructive feedback, and ensuring all high-complexity solicitations meet critical deadlines through diligent performance and project management.

Furthermore, this position is crucial in the development, implementation, and interpretation of procurement policies and procedures for the EPS team's contract managers. You will also be directly responsible for the full lifecycle of limited and small agency solicitations, encompassing their development, meticulous management, and effective administration of resultant contracts.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Serve as the lead procurement manager for limited delegation / smaller agencies and lead complex solicitations. Serves as acting Chief Procurement Officer for smaller agencies
• Training and mentorship for Procurement officers for compliance assistance, strategic planning, and overall procurement process that supports limited delegation/small agencies
• Provides oversight and project management for complex procurement projects
• Contract administration for complex limited delegation/small agency contracts and troubleshooting contract related issues
• Liaison for limited delegation/small agency solicitations, contract/agency support, and procurement related issues/questions
• Assist current contract managers on EPS Team develop, implement, and interpret procurement policies and procedures
  

Knowledge of:

• State and federal statutes and rules related to government procurement activities and contract administration
• Best practices to determine appropriate sourcing strategies/methods
• Lean tools and methods
• Effective negotiation techniques
• Supply chain, logistics, and resource management
• Methods of conducting research
• Effective techniques of relationship management
• General accounting practices as they relate to contracts and vendors
• Source of supply, local and national markets, and pricing trends

Skills in:

• Developing and implementing various sourcing strategies based upon business' strategic goals/objectives
• Interpreting applicable laws, rules, policies, and procedures
• Conducting data analysis to produce effective and accountable contracts
• Developing and maintaining customer and supplier relationships
• Negotiating contractual terms and conditions
• Developing effective monitoring and reporting tools to ensure terms are adhered to
• Communicating effectively with a wide range of customers, internal stakeholders at all levels, and suppliers
• Interpreting business issues and recommending solutions/best practices

Ability to:

• Develop and implement strategic sourcing strategies
• Establish and maintain effective customer and supplier relationships
• Develop and implement various monitoring strategies to ensure accountability
• Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
• Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

• Bachelor's or Master's degree in supply chain management, business, or other closely related field Public procurement experience preferred

• Background and reference check, including a criminal records verification
• Valid Arizona Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer