Address: 1110 W. Washington Street, Phoenix, AZ 85007

Mission Partners Division

Salary:  $40-50K

Grade: 17

Closing Date: Open Until Filled

This position provides legal support services to attorneys and staff, and supports the ADEQ Records Management Center within the Office of Administrative Counsel in fulfilling complex public records requests, including locating, reviewing and redacting all communications, such as emails and chats, for responsiveness and confidentiality. The position will process and respond to subpoenas under the guidance of the Office of Administrative Counsel. The position will also assist with file organization and review for litigation support and special projects. This position supports the Office of Administrative Counsel by providing preliminary legal research, analysis, and reporting of findings. The position will assist with records request fulfillment, special records organization projects, and document locating and reviews. This position will utilize ADEQ's eDiscovery software to perform searches for electronic records, including email and chats, review and redact the records, and produce those records.

This position may be available for remote work within Arizona (3 days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Complete special projects as assigned, and assist Administrative Counsel attorneys with a wide-ranging array of administrative support functions. Provides legal support services to attorneys and staff; prepares drafts of legal memorandum and reports; conducts legal research and investigations; assists in complex and large-scale projects; conducts legal research in support of legislative and policy projects.
• Performs in-take, analyzes, organizes, reviews, redacts complex public records request including those marked all communications. Utilize ADEQ's eDiscovery software to perform searches for electronic records, review and redact records, and produce records. Collaborate with engineers, scientists, and compliance staff to assess potential environmental impacts and establish appropriate permit conditions.
• Receives, collects and provides responsive information to public records request
• Respond to inquiries related to permit requirements, engage in public outreach, and participate in public meetings as needed.
• Process and respond to subpoenas and public records requests.
• Interact with agency staff and with Attorney General's Office to ensure compliance standards are met.
• Other duties as assigned as related to the position

Knowledge of:

• Legal procedures and terminology
• Concepts, terminology, principles, and procedures of American law
• Methods and techniques of legal research
• Records Management Principles & Practices, including creation, retention, destruction, and preservation of records, both physical and electronic.
• Relevant laws, regulations, and industry standards related to records management
• eDiscovery process and related software and tools, essential for managing electronic records
• Researching and compiling information
• State statutes, rules and regulations as they pertain to the Department and section
• State government and department organizational structure
• Confidentiality
• Microsoft Office and the G-Suite/Workplace

Skill in:

• Excellent organizational abilities, including implementing and maintaining efficient filing systems (physical and electronic), and ensuring accuracy and accessibility of records
• Ability to review and analyze complex records request and legal documents, identify key information, and ensure compliance with procedural and legal requirements.
• Meticulous attention to detail to ensure the accuracy and completeness of records and legal documents, minimizing errors
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Strong computer skills, including proficiency in relevant software, database management, and electronic filing systems.
• Strong verbal and written communication to interact effectively with legal teams, clients, and external stakeholders.
• Gathering of facts and information
• Statistical and abstract analysis
• Customer service and the ability to effectively interact with a wide range of internal and external customers

Ability to:

• Extract and use information from statutes, legal documents and related records
• Identify and resolve issues related to records management, such as discrepancies, missing information, or access challenges
• Adapt to changes in technology, legal procedures, and organizational policies.
• Handle sensitive and confidential information with discretion and integrity, adhering to professional and legal standards.
• Work independently with minimal supervision and effectively collaborate within a team environment.
• Take a proactive approach to duties and the ability to take initiative in improving records management processes
• Work under pressure meeting deadlines
• Adapt to changing assignments and priorities
• Respond to inquiries with tact, diplomacy, and appropriate timely information
• Work as a team player within several divisions
• Organize, prioritize and perform multiple tasks on a daily basis
• Establish and maintain effective and positive working relationships with agency staff and the public
• Complete assigned tasks accurately
• Meet deadlines
• Report work status, issues, and inquiries timely
• Be organized, analytical, and professional
• Analyze and establish priorities

• High school diploma or GED
• 2+ years of experience as a legal assistant or paralegal in a law firm, legal department, or government agency
• Associate's or bachelor's degree in legal studies or a related field preferred.
• Experience with legal software and document management systems preferred.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.