1740 West Adams Street Suite 200

Phoenix, Arizona 85007

Hourly Pay Range: $21.14 - $38.07

Grade: 21

This position will remain open until filled  

Under the direction of the Grant Manager performs grant coordination work of considerable difficulty in the following areas:

a) Financial tracking and research

b) Project Coordination

c) Administrative Tasks

• Invoice/Budget Coordination: Coordinates collection of information from awardee organizations and internal expenditures. Gather supporting documentation for project milestones/preparing monthly invoicing forms. Assists with systems to ensure compliance with grant requirements. Assist with review of budget revisions

• Administrative: Performs a variety of complex tasks for an executive, administrator or program manager including research, special projects, budget preparation and control, planning and report preparation. Maintains updates to forms and files as needed. Provide support for documentation, forms and report completion for the Arizona Board of Nursing - Nursing Workforce Grant. Composes correspondence on a wide variety of subjects

• General Project Coordination: Coordinates one or more program(s). Collaborates with Grant manager in development of forms, processes, procedures, and policies for grant. Coordinates with manager on implementation on project timeline, deliverables, tasks and milestone and compiles weekly progress updates

• Reporting : Prepares a variety of fiscal and operational reports. Supports team with collection of information for reporting documents (Internal and External - monthly, quarterly, and year end). Collaborate with grant partners, hospitals/clinic, internal team and vendors on data collection/analytics

• Meetings/Event Tasks: Prepares for and coordinates meetings and events. Drafts agendas and minutes for meetings. Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information pertinent to the grant functions

• Communication: Communicate with consultants, staff, vendors, grant partners and hospitals/clinics throughout the project life cycle. May represent AZBN staff at recipient site visits

• Expenditure Research: Research state and federal codes to assess allowable expenses under CRF funding

• Other duties as assigned as related to the position

Knowledge:

• Understanding of state, federal funding sources

• Principles and practices of grant coordination

• Accounting and budgeting procedures

• Reporting - state and federal grants

Skills:

• Google Suite/ Software proficiency

• Written and verbal Communication

• Basic office equipment

• Project coordination

Ability:

• Ability to plan, analyze, coordinate activities

• Discretion with personal information

• Preparation of financial reports

• Prioritize and meet deadlines

• Interpret financial data

• Extremely organized

• Detail oriented

• Bachelor's degree in a related field is required

• At least 3 years of experience with federally funded grants is preferred

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note that enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions, please feel free to contact Shawn McConnell at staffing@azdoa.gov for assistance