Address: 1600 W. Monroe Street, Phoenix, AZ 85007

Salary: $18.5099 per hour ($38,500 annually) 

Grade: 17

Closing Date: Open Until Filled

This position is in-office Monday - Friday and not eligible for remote work.

The Administrative Assistant 3 provides administrative support in a variety of functions to their Division’s management team and team members. This role collects, reviews, and analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. Additional responsibilities include responding to or routing non-routine or confidential inquiries from external or internal sources with correspondence or other messaging. Also the incumbent of this position will schedule and coordinate meetings, travel, and other group activities, and may be responsible for creating and distributing reports on a regular schedule.

Check out the attached job description for more details!

Education & Experience
- Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to: a High School Diploma (HSD) or General Education Degree (GED), coursework, training, and work experience relevant to the assignment.
- Minimum of four years’ of administrative support or related experience

Licenses & Certifications
- None required

Knowledge/Understanding
- Principles of administration and management
- Agency rules and regulations and operating procedures

Skills
- Excellent verbal, written, and listening communication skills
- Excellent organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations
- Excellent interpersonal skills and demeanor
- Strong professional decorum
- Strong keyboarding skills
- Proficient in the use of a PC in a Windows environment; in the use of the Internet
- Advanced skills in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint; and in the use of Google Suite applications such as GMail, Sheets, Docs, and Drive.

Abilities
- Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety
- Ability to work independently and collaboratively as part of a team
- Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
- Ability to understand and solve problems by applying basic analytical skills to include undertaking a process of information and data collection and analysis for integration purposes; Identifying and making sets of information and determining their relationships; codifying this data to detect trends and issues in the data and information in a logical and factual manner; making logical deductions from data; and identifying a solution for resolving the problem.
- Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another

Additional Job Demands
- In the course of performing the essential duties one must be able to exert up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
- No substantial exposure to adverse environmental conditions (such as in typical office or administrative work.)

- Associates Degree

The final candidate will be required to abide by the the following pre-employment checks:
- Employment Verification and Reference Checks
- State and Federal Criminal Background Check, including fingerprinting
- Arizona Tax Filing Records Check
- If applicable, ASEDRA Authorized Driver Identification Check

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides a world class comprehensive benefits package including:
- Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- A robust and affordable insurance plan that includes medical, dental, vision, life insurance, short-term, and long-term disability options.
- Higher education discounts for State employees and tuition reimbursement up to $5,250 per fiscal year, available to seek further career advancement or certification in Continuing Professional Education.
- Work-life balance and additional options for life betterment such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.

Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment). ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary. Learn more about ASRS at: https://www.azasrs.gov/content/new-and-prospective-members.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the ADOR Human Resources-Talent Team. Requests should be made as early as possible to allow time to arrange the accommodation.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

If you have any questions, please contact the ADOR Human Resources-Talent Team at talentgroup@azdor.gov for assistance.