Address:

1110 W. Washington Street, Ste 500
Phoenix, AZ 85007

Salary: $14.33 - $22.00 Hourly 

Grade: 16

Closing Date: March 20, 2025

The Procurement Associate (Requisitioner) is responsible for processing Purchase Requests (PR) through the Arizona Procurement Portal (APP) to generate Purchase Orders (PO)  for the purchase of goods and services for the agency. The role involves generating purchase requisitions, comparing and selecting suppliers, obtaining competitive quotes, and processing orders with a timely and cost effective approach. The Requisitioner will help ensure that purchasing decisions align with the agency’s needs, budgets, and guidelines while maintaining strong vendor relationships and ensuring that PR’s are processed in a timely manner. The Requisitioner will provide support to Department personnel on requisition requests and process guidelines. The Requisitioner will use various purchasing tools available to the agency to procure products and/or services; may perform cost or price analysis; and will be responsible for entering invoice receipts into APP to pay contractor invoices.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona.

Essential Duties and Responsibilities include but are not limited to:

• Review and enter purchase requests received from requesters into the Arizona Procurement Portal to convert the purchase request into a purchase order. Review's the purchase request is in accordance with the agency guidelines and the State Procurement Code. Drafts and or process change orders and rollover PO’s as necessary.
• Gather required information to process contractor invoices for the Department of Forestry and Fire Management finance team to ensure timely payment to contractors.
• Assist Department Cache personnel with state procurement processes by referencing the Arizona Procurement Code, State Procurement Standard Procedures, and the Department of Forestry and Fire Management guidelines.
• Procurement Associate will verify the commodities or services on the purchase request are purchased with a contracted vendor and the products and services are included in the contract.
• Provide timely assistance to agency personnel questions regarding PR’s. Recognize issues and identify actions and address them within the applicable statutes and rules. Elevate to supervisor as necessary.
• Other duties as assigned.

Knowledge of:

• Basic knowledge of the Arizona State Procurement Code, Commodity Codes, Federal Antitrust Laws and Federal Acquisition Regulations.
• Basic knowledge of procurement practices, processes and procedures.
• Basic knowledge of procurement and accounting software.
• Word processing, spreadsheet and database applications.

Skills in:

• Research and analysis and making sound recommendations.
• Communication and time management.
• Interpretation of laws, rules and regulations pertaining to the lawful procurement of good and services.
• Using, understanding, and explaining contract and procurement language.
• Excellent public contact/customer service skills.
• Verbal and written communication.
• Various software programs including MS Word, Excel, Access; Arizona Procurement Portal
• Detailed oriented

Ability to:

• Interpret and apply agency and program rules, operating procedures and regulations governing the procurement process.
• Make mathematical calculations rapidly and accurately.
• Problem solve.
• Maintain confidentiality of purchasing and procurement details.
• Communicate effectively verbally and in writing.
• Drive on State Business

Previous experience with the Arizona Procurement Portal, processes and procedures.

A valid Arizona Driver's License.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program, learn more at hr.az.gov/family-leave-expansion).
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition reimbursement eligible after one year of employment

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.

Enrollment eligibility will become effective after 27 weeks of employment.

The current contribution rate is 12.29%

If you have any questions please feel free to contact David Barney at dbarney@dffm.az.gov for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 771-1419. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.